Administration Officer: Talent Management at Financial Intelligence Centre (FIC)

KEY PERFORMANCE AREAS 

LEARNING COORIDNATION

• Coordinate learning interventions as per the prevailing the FIC training plan, including sourcing of interventions, and liaising with both training providers and delegates.
• Administration, including sourcing quotations, following up, requesting invoices, completion of booking/registration forms.
• Preparation of learning and development documentation (skills forms).
• Provide information for SDF reports required by FASSET for submission as directed.
• Compile standard monthly training reports as assigned.
• Raise requisitions for training.
• Perform administrative functions relating to finance and supply chain management in alignment to finance and supply chain management policies and procedures.
• Maintain the training calendar and ensure implementation thereof as directed.
• Schedule learning interventions with the respective employees.
• End to end processing of study assistance applications, conferences, and all training requests 
• Address standard employee queries on learning intervention applications and training requests in line with the relevant policies.
• File and capture L&D related records on talent management database.

PROJECTS AND OFFICE SUPPORT

Provide general administrative support service for talent management projects, governance meetings and learning interventions including but not limited to:

• Venue bookings
• Catering
• Facilities and IT requirements
• Co-ordinate invitees
• Take meeting minutes. 
• Keep register of all events and attendance thereof.
• Prepare documents in alignment to FIC framework.

OFFICE SUPPORT

• Schedule, attend meetings, prepare meeting packs, and take minutes.
• Consolidate, prepare and produce basic reports as required (e.g, Monthly).
• Typing, faxing, scanning, photocopying, and binding of documents
• Perform all administrative functions relating to finance (claims for travel, payment requisitions, telephone, and cell phone usage) in line with finance and supply chain policies and procedures.
• Assist new employees with access cards, parking, computers, stationery, and any other arrangements as necessary.
• Perform other duties as required.

EDUCATION, SKILLS AND EXPERIENCE

• Relevant Diploma in Human Recourses equivalent to NQF level 6
• Skills Development Facilitator preferable

SKILLS

• Computer proficiency – MS Word and Excel Intermediate Level
• Filing
• Verbal and written communication

EXPERIENCE 

• 2 years project administration experience
• 3-5 years’ experience in HR administration.  
• Experience with dealing with training service providers.
• Experience with working with preparing quotes and invoicing
• Experience within a training environment or an HR background