Administrative Assistant (Animal Feed: Lucerne Team) - Stellenbosch at Agricruitment Limited

EXPERIENCE AND QUALIFICATIONS:

• At least 2 years’ experience in an administrative or financial role.
• Relevant degree will count in the candidate’s favour.

KEY SKILLS:

• Commitment to deadlines.
• Willing to work in a team.
• Good communication skills.
• Attention to detail.
• Problem solving skills.
• Analytical.
• Good Excel skills.
• Excellent customer service.
• Ability to work accurately and efficiently.

RESPONSIBILITIES:

The successful candidate will be partly responsible for administrative functions in the Lucerne department.

Responsibilities will include tasks such as:

Contracts:

• Capturing and submitting purchase and sales contracts on the system
• Perform cost calculation on transactions
• Check that contracts are signed
• Drafting manual contracts

Billing:

• Invoicing and storing necessary documents
• Email/post invoice to customer
• Make transfers to other marketers
• Making out credit notes
• Create and send out pro forma invoices

Loading of external invoices:

• Prepare accounts payable invoices for payment (POC)
• Load storage invoices and other supplier invoices
• Load transport invoices

Miscellaneous:

• Closing of contracts at the end of Feb. and Sept.
• 6 Months reconciliations
• Handle minor enquiries/complaints as soon as possible
• New debtors and creditors collection of necessary paperwork

Inventory:

• Complete request for inventory adjustments where necessary

Logistics admin

• Generate loading contracts
• Update of loads on the dashboard
• Booking of trucks at suppliers and clients
• Generate claims/losses on loads as necessary
• Receiving and capturing of proof of deliveries