Administrative Assistant at Departments: Cooperative Governance and Traditional Affairs

REQUIREMENTS :

• A Grade 12 Certificate or equivalent qualification with appropriate experience in office management and administration.
• A post-Matric qualification will serve as an added advantage. 

DUTIES : The successful candidate will perform the following duties:

• Develop and manage an efficient filing system and flow of documents in the Policy & Legislation Chief Directorate: - Receive and distribute documents, Record documents in the appropriate various line functions registers. File and manage paperwork in the Chief Director’s office. Establish effective document tracking systems. Provide secretarial support services: Coordinate and prepare documentation for meetings/ workshops, and compile minutes/ reports. Draft memoranda and any other correspondence.
• Manage the diary of the Chief Director: Arrange appointments and record events in the diary. Promote effective diary co-ordination in an electronic or at least on a manual system.
• Provide administrative support services in the Chief Directorate: Arrange logistics and related activities for travel, meetings, workshops and conferences. Purchase and order stationery and equipment. Manage inventory and equipment in the Chief Directorate. Make copies, fax and email documents as required.