Administrative Assistant: Investor Relations (JG8/JG9) - Sandton at Sanlam Group

What will you do?

• Performs secretarial and general office duties for the Executive Head: Investor Relations and team. 
• Manages calendar and independently schedules appointments.  
• Arranges events or conferences by arranging logistics, facilities and caterer, issuing information or invitations.  
• Support successful delivery of capital markets days, results releases and operational updates. 
• Arranges domestic and international travel plans and itineraries.  
• Co-ordinates domestic and international roadshows.  
• Engage with sell-side and buy-side analysts to arrange meetings and information requests efficiently and professionally.
• Ongoing website maintenance and updates.  
• Arrange the payment of invoices and assist with budgeting process.  
• Internal and external relationship management.
• Shareholder analysis distribution and filing 
• Updating and storing information from investor and analyst meetings. 
• Oversee and manage investor relations mailbox. 
• Typing of letters, slides, minutes of meetings, etc.
• Assist with compiling PowerPoint presentations and board reports.

What will make you successful in this role?

Secretarial support

• Manage and coordinate scheduling of face to face and online meetings, video conferences, special events, information sessions etc.
• Document preparation and distribution to all stakeholders (meeting agendas, board packs, minutes of meetings etc.)
• Managing all travelling, accommodation, and visa application arrangements for the teams.
• Communication and liaison with relevant internal and external stakeholders.
• Receiving external clients and stakeholders at office (as and when required).
• Managing all payments and related financial processes for the teams.
• Office management support as and when required.
• Ad hoc projects and tasks that may arise from time to time.
• Experience in Microsoft Office (Word, Excel & PowerPoint) and Adobe.
• Understanding of professional business communication methods and processes.
• Adhere and be sensitive to organisational impacts/influences.
• A sound knowledge of etiquette that is followed or prescribed in a social and/or professional setting on an executive level.
• Display a high level of confidentiality.
• Be available and prepared to work after hours. 

Qualification and Experiences

• A relevant tertiary qualification.
• 3-5 years related experience in supporting executives and senior managers.
• Experience in financial services is preferred.
• Exposure to environment with sensitive/confidential information is essential.

Knowledge and Skills

• Reservation Management
• Secretarial Support
• Administration
• Manages various Stakeholder queries and support

Behavioral Competencies

• Excellent business communication skills in English (verbal and written).
• Professional demeanour and “can do” attitude.
• Ability to function and manage work and deliverables independently.
• Ability to manage various activities simultaneously.
• Concern for accuracy and order.
• Solutions driven.
• Ability to build and maintain effective relationships.
• Influencing and gaining commitment.
• Stress tolerance.
• Display sound judgement.

Core Competencies

• Cultivates innovation - Contributing independently
• Customer focus - Contributing independently
• Drives results - Contributing independently
• Collaborates - Contributing independently
• Being resilient - Contributing independently