Administrative Assistant REF NO: 2026/21 at Department Of Traditional Affairs

REQUIREMENTS :

• A Grade 12 Certificate or equivalent qualification plus a certificate in Office Management/Secretarial Studies with at least one (1) year experience in office management and administration. A post-Matric qualification will serve as an added advantage.
• Core competencies: Client orientation and customer focus. Communication (written & verbal). Honesty and integrity. Planning and organising. Telephone etiquette. Computer literacy.
• Technical Competencies: Office management and administration, secretarial functions and general administration. 

DUTIES :

• The successful candidate will perform the following duties: Develop and manage an efficient filing system and flow of documents for the Commission: Receive and distribute documents to members of the Commission on Khoi-San matters. Record documents in the appropriate registers. File and manage the paperwork of the Commission.
• Establish effective document tracking systems. Provide secretarial support services to the Commission: Co-ordinate and prepare documentation for the Commission’s meetings/ workshops/public hearing and outreaches. Compile agenda, attendance registers, minutes and reports.
• Draft memoranda and any other correspondence as directed by the Secretariat or Commission. Manage the diaries of the Commission, Promote effective diary co-ordination. Provide administrative support services: Arrange logistics and related activities for travel, meetings, workshops, public hearing and conferences.
• Manage the telephone and communication systems in the office. Purchase and order stationery and equipment. Manage inventory and equipment within the office. Make copies, fax and email documents as required.