Administrative Assistant: Travel (Business Unit: Finance & SCM) Reference Number: CS/09/02 at UMALUSI

Requirements: 

• The applicant must be in possession of a Senior Certificate with Accounting as a subject or an equivalent qualification.
• A Post-matric certificate in financial management or an equivalent qualification in a finance-related course will be an added advantage.
• Computer literacy (Internet, Excel, PowerPoint, Microsoft Word) and basic bookkeeping skills are also required.

 Additional Requirements:

•  Knowledge of public administration, Public Finance Management Act (PFMA), Treasury Regulations, budgeting and expenditure control and other legislation pertaining to Public Finance.
• Knowledge of procurement prescripts, administrative procedures, and ability to interpret policies.
• Paying attention to detail.
• Must be able to work under pressure.
• Advisory role to end users on contract related matters.

 Main Duties:

•  Liaise with the employees requiring travel arrangements.
• Prepare monthly creditors reconciliations.
• Filing of source documents onto the creditor’s files.
• Receive and process claims.
• Prepare request for payments Assist with travel arrangements.
• Booking of airfares and car rentals.
• Ensure that the bookings are in line with the cost containment Treasury regulations instructions. 
• Assist with solving Audit queries.
• Any other functions delegated by the Finance Manager.