Administrative Assistant (University Of Western Cape) at Agricultural Research Council

Description

• Assists in the general Range and Forage Sciences project research implementation and administration (e.g., booking of flights and accommodation for the core research team, overtime & leave schedule).
• Assist with project budgets (including petty cash), plan, and assist with procurement activities, and adhere to financial administrative controls.
• Assists with capturing PDAs and PDEs for the team.
• Assist with CAPEX management.
• Compiling reports
• Schedules meetings with external research collaborators.
• Provide verbal and written feedback on work activities.
• Answer incoming telephone calls, determine the purpose of callers, and forward calls to appropriate personnel and departments.
• Direct and escort visitors/guests/members to the appropriate destination or waiting rooms.
• Monitor visitors’ access.
• Sort and distribute correspondence, mail, messages, and courier deliveries.
• Support the Mission, Vision, and core values of the ARC.
• Other general administrative duties as required by the supervisor.

Requirements

• National Senior Certificate (Grade 12) with 5 years of administrative experience.
• An Administration/Secretarial Diploma will be an added advantage.
• Experience in working on ESS and SAGE.
• Prior experience in project administration.
• Prior experience in petty cash management.
• Ability to deliver excellent customer service, externally and internally, as well as maintain confidentiality.
• Experience in handling multiple tasks.
• Ability to make informed decisions quickly and execute those decisions with confidence.
• Proven experience in working with large teams.
• Good interpersonal skills.
• Telephone etiquette.
• Proficiency in MS Office,
• Excellent communication skills (verbal and written).
• A Driver’s license Code 8 or 10.

CLOSING DATE FOR APPLICATIONS: 19 AUGUST 2025