Administrative Officer - Queensburgh at Clover S.A. Proprietary Limited

PURPOSE OF THE POSITION: 

• Provide administrative support and services 
• We are seeking a administrative officer to be a valuable member of the milk procurement team 

Requirements    

• Grade 12 or equivalent NQF4 
• Relevant experience in applying job-related concepts, techniques and processes at the required level  
• Experience in working with senior management 
• People management experience   
• Business English: Fluent 
• Computer literacy (Intermediate) 
• Code 08 Driver's license  

Competencies    

• Proactive and action-orientated  
• Acts with honesty and consistency  
• Maintains high standards  
• Interpersonal effectiveness  
• Commitment and motivation  
• Administrative capabilities  
• Communicates effectively  
• Ability to plan and organize  

Duties and Responsibilities    

• Perform administrative tasks  
• Create/accept purchase orders  
• Handle travel and accommodation arrangement  
• Maintain systems: Entropy; ELKE etc.  
• Compile reports  
• Maintain registers  
• Coordinate meetings  
• File and secure documents - comply with the document retention policy 
• Run reports daily / monthly / weekly.
• Maintain systems (Entropy)
• General Admin

Fulfill function/department-specific role  

• Handle a complete process  
• Adhere to time and quality requirements  
• Assist with audits  
• Control budget within the area of responsibility  
• Capturing of raw milk and supplier data onto the Milk System.
• Daily & Monthly balancing/maintenance of the above.
• Follow up on quality and volume deviations daily.
• Perform test deletions and corrections.
• AS400:  Creating Purchase Orders / Capturing invoices / Receiving of PO.
• Reconciliation of invoices for payment.