Administrative Officer: Records and Registry Services at Information Regulator SA

REQUIREMENTS

• Matric certificate plus a National Diploma in Archives and Records management and Library Science or equivalent relevant qualification at National Qualification Framework (NQF) level six (6) as recognised by South African Qualifications Authority (SAQA);
• Minimum of 2 years’ experience working in Records and Registry Services environment.
• Knowledge of Act, Regulations, Policies and Procedures applicable in the Public Service and Private Sector; and
• Knowledge of National Archives and Records Service act, and all legislations that govern information in the Public Service
• Knowledge of management of records.

KEY PERFORMANCE AREAS

• Manage and provide day-to-day registry services;
• Handle the management of records and movement of files;
• Monitor the database for all the records for the office of the Regulator;
• Implement records management program for the maintenance, protection, retrieval and disposal of records;
• Register incoming and outgoing correspondences;
• Implement the approved file plan of the Regulator and maintain updates,
• Implement a sound records management programme in the Regulator;
• Implement an electronic documents records management system;
• Handle queries and requests received in the registry and records centre.
• Perform regular audits to ensure that procedures are followed.
• Manage and preserve records in various formats
• Promote and share records management services within the organisation through internal newsletters