Open Positions at Information Regulator SA

REQUIREMENTS

• Matric certificate plus a postgraduate qualification in Political Sciences/Law/Public Policy at National Qualifications Framework (NQF) Level 8 as recognised by South African Qualifications Authority (SAQA).
• Minimum of 3 years’ experience in developing legislation or policies or monitoring implementation of policy or legislation.
• Knowledge of Acts, Regulations, Policies and Procedures governing the public sector
• Excellent analytical and conceptual skills and be well-versed in both quantitative and qualitative data collection and analysis, interpretation and report writing
• Ability to extract information from research reports to develop policy products or analytical reports.
• Ability to extract information from research reports to develop policy products or analytical reports.
• Knowledge and understanding of the law reform or legislative processes
• Knowledge and understanding of evidence-based public policy cycles.

KEY PERFORMANCE AREAS

• Examining any proposed legislation, including subordinate legislation, or proposed policy of the Government that the Regulator considers may affect the protection of the personal information of data subjects, and reporting to the government the results of that examination;
• Assisting in the compilation of reports to Parliament on any policy matter affecting the protection of the personal information of a data subject, including the need for, or desirability of, taking legislative, administrative, or other action to give protection or better protection to the personal information of a data subject;
• Identify policy problems and gaps, analyse them and bring them to the attention of management;
• Conduct legal and policy analysis relating to the provisions of POPIA and PAIA;
• Coordinate, consolidate and implement the research agenda related to POPIA and PAIA;
• Developing and drafting policy guidelines for public and private bodies and provide support to management with regard to reporting Parliament on law reform and policy matters;
• Prepare legal and policy documents;
• Design and initiate policy implementation programmes;
• Facilitate monitoring and the evaluation of the impact of policies and legislation;
• Provide research and policy analysis support the Senior Legal Researcher and Head of the Policy Analysis & Research directorate.

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REQUIREMENTS

• Matric certificate plus a Degree in Political Sciences/Law/Public Policy or equivalent relevant qualification at National Qualifications Framework (NQF) Level 7 as recognised by South African Qualification Authority (SAQA).
• A postgraduate qualification in Political Sciences/Law/Public Policy or equivalent relevant qualification will be an added advantage at NQF level 8
• Minimum of 2 years’ experience in research environment
• Working knowledge of data collection, analyses, findings reporting and dissemination thereof.
• Knowledge of Acts, Regulations, Policies and Procedures governing the public sector
• Basic knowledge of office administration and interaction with clients and stakeholders.

KEY PERFORMANCE AREAS

• Render necessary internal research support by means of well researched insights or inputs into reports, research papers, policy documents or papers.
• Conduct environmental scan analysis.
• Ensure the dissemination of research findings and recommendations
• Conduct and contribute towards comprehensive literature reviews
• Draft data collection instruments or questionnaires.
• Render necessary support on the Regulator’s policy initiatives.
• Provide logistical and research administrative support services within the subdivision.

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REQUIREMENTS

• Matric certificate plus a National Diploma in Archives and Records management and Library Science or equivalent relevant qualification at National Qualification Framework (NQF) level six (6) as recognised by South African Qualifications Authority (SAQA);
• Minimum of 2 years’ experience working in Records and Registry Services environment.
• Knowledge of Act, Regulations, Policies and Procedures applicable in the Public Service and Private Sector; and
• Knowledge of National Archives and Records Service act, and all legislations that govern information in the Public Service
• Knowledge of management of records.

KEY PERFORMANCE AREAS

• Manage and provide day-to-day registry services;
• Handle the management of records and movement of files;
• Monitor the database for all the records for the office of the Regulator;
• Implement records management program for the maintenance, protection, retrieval and disposal of records;
• Register incoming and outgoing correspondences;
• Implement the approved file plan of the Regulator and maintain updates,
• Implement a sound records management programme in the Regulator;
• Implement an electronic documents records management system;
• Handle queries and requests received in the registry and records centre.
• Perform regular audits to ensure that procedures are followed.
• Manage and preserve records in various formats
• Promote and share records management services within the organisation through internal newsletters

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REQUIREMENTS

• A Matric Certificate plus a National Diploma in Human Resource Management or equivalent relevant qualification at the National Qualifications Framework Level Six (6) as recognised by the South African Qualifications Authority (SAQA);
• Minimum of 2 years relevant experience in various Human Resource (HR) administration environment.
• Working knowledge and experience of Personnel and Salary System (Persal)
• Certificate in Persal will be an added advantage
• Knowledge of Acts, Regulations, Policies and Procedures governing the public sector.

KEY PERFORMANCE AREAS

• Facilitate and perform Recruitment and Selection function.
• Implement and perform conditions of service functions.
• Process and implement service termination.
• Provide support in training and Development.
• Provide support in performance management.
• Provide support in Employee Health and Wellness Programme.
• Compile monthly, quarterly and annual reports.
• Provide advice and perform other Human Resource administration duties.

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REQUIREMENTS

• Matric certificate plus a National Diploma in Finance/Accounting management or equivalent relevant qualification at National Qualifications Framework (NQF) Level 6 as recognised by South African Qualification Authority (SAQA).
• Minimum of 2 years’ experience in Financial Accounting environment.

KEY PERFORMANCE AREAS

• Payment to creditors supplier within prescribe period.
• Clearing of bank exception on a monthly basis
• Compiling of the departmental and commercial bank reconciliation
• Reconciliation of general ledger/suspense account on a monthly basis
• Compile and capture journals for misallocation

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REQUIREMENTS

• Matric certificate plus an LLB Degree at National Qualifications Framework (NQF) Level 8 as recognised by South African Qualifications Authority (SAQA).
• Minimum of 5 years’ experience within the monitoring, compliance and enforcement environment of which three (3) years must be at a supervisory level.
• Knowledge in Cyber Security will be an added advantage.

KEY PERFORMANCE AREAS

• Assist in the development and review of Processes/Standard Operating Procedures (SOPs).
• Participate in benchmarking with international and national agencies on best practices in notification of security compromise and enforcement of compliance thereof.
• Manage the conducting of pro-active enforcement activities including sector-wide investigations.
• Ensure effective resolution and referral of notifications in terms of agreed protocols
• Develop and review guidelines, manuals and processes relating to security compromise notification.
• Provide advice and guidance to members of the public, private and public organisations.
• Assist in conducting annual reviews of the Compliance Monitoring and Enforcement Framework;
• Develop Annual Compliance Monitoring and Enforcement Plan, in line with the Strategic Plan of the organization.

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REQUIREMENTS

• Matric Certificate plus a National Diploma in Supply Chain Management, Logistics or equivalent relevant qualification at National Qualifications Framework (NQF) Level 6 as recognised by South African Qualifications Authority (SAQA).
• Minimum of 3 years relevant supervisory experience in the Supply Chain management environment
• Knowledge of Legislation, Regulations, Policies and Procedures governing Supply Chain Management in the public sector
• Working knowledge and experience of Basic Accounting System (BAS) and Logistical information System (LOGIS).

KEY PERFORMANCE AREAS

• Oversee and improve the supply chain operations of the Regulator.
• Coordinate and review the processing of requisitions for goods and services.
• Proactively manage procurement, assets, contracts, inventory, logistics, and vendor relations in accordance with the relevant policy and procedures.
• Render and monitor contract administration support service and compliance.
• Coordinate the safekeeping and distribution of goods.
• Coordinate the control of stock.
• Coordinate the disposal of stock inventory.
• Supervise employees to ensure an effective logistics and disposal management service and undertake all administrative functions required with regard to financial and HR administration.
• Assist in managing all resources in the SCM Sub-Division.

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REQUIREMENTS

• Matric certificate plus National Diploma in Public Administration / Management or Office Management /Administration or equivalent relevant qualification at National Qualifications Framework (NQF) Level 6 as recognised by South African Qualification Authority (SAQA).
• Minimum of 3 to 5 years’ experience in the administration field.
• Experience in rendering support to Senior Management/Executive will be an added advantage.
• Advanced skills in Microsoft office.
• Knowledge of office administration and interaction with clients and stakeholders; and
• Knowledge of Acts, Regulations, Policies and Procedures governing the public sector.

KEY PERFORMANCE AREAS

• Review, collect information and compile reports to the Senior Manager;
• Develop and oversee the organisation’s year planner;
• Manage and coordinate diaries in the division;
• Provide administrative support for various meetings;
• Prepare and timeously circulate meeting packs for various governance meetings;
• Prepare accurate minutes and reports for the Enforcement Committee;
• Keep registers of matters referred to the Office of the Chairperson and the Enforcement Committee up to date;
• Develop findings and recommendations for the enhancement of controls/processes;
• Provide secretariat/administrative support to the division;
• Maintain an orderly filing system;
• Organise International and local travel and accommodation.

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REQUIREMENTS

• Matric certificate plus National Diploma in Internal Audit or equivalent relevant qualification at National Qualifications Framework (NQF) Level 6 as recognised by South African Qualification Authority (SAQA).
• Minimum of 3 years’ experience in Internal Audit environment.
• Certified Internal Auditor (CIA) will be an added advantage.

KEY PERFORMANCE AREAS

• To participate in the development of strategic internal audit plan.
• To assist the accounting officer in maintaining efficient and effective controls and achieving the outcomes of the Regulator by evaluating the controls, to determine their effectiveness and efficiency through internal audits.
• Review, collect information and compile reports to the accounting officer and audit committee.
• Collect analyse and interpret data for purposes of the development of the engagement work program.
• Develop findings and recommendations for the enhancement of controls/processes.
• Compile and review audit reports for each engagement.
• Follow up on implementation of audit recommendations and management audit action plans.

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REQUIREMENTS

• Matric certificate plus an LLM Degree at National Qualifications Framework (NQF) Level 9 as recognised by South African Qualifications Authority (SAQA). 
• Five (5) years post qualification experience with a minimum of three (3) years in supervisory/management of research. 
• Excellent analytical and conceptual skills and be well-versed in both quantitative and qualitative data collection and analysis, interpretation and report writing. 
• Experience working on and delivering research projects. 
• Proven capability in working with a variety of research methodologies. 

KEY PERFORMANCE AREAS 

• Identify legal policy research focus areas 
• Examining any proposed legislation, including subordinate legislation, or proposed policy of the Government that the Regulator considers may affect the protection of the personal information of data subjects, and reporting to the government the results of that examination. 
• Coordinate and manage drafting of policy guidelines and the monitoring and evaluation of policy impact. 
• Develop and manage the drafting of relevant research tools, taking into consideration adopted methodologies. 
• Collect and analyse the data and information relating to technological trends, electronic platforms and digital media. 
• Coordination and management of desktop research studies or tasks. 
• Manage the conduct of legal and policy reviews through the development of policy briefs and position papers. 
• Provide general advice on research within the Regulator and the stakeholders in line with correct research protocols. 
• Conduct research relating to the implementation of the provisions of POPIA and PAIA. 
• Conduct research to enquire into any matter including legislation, common law, practice, and procedure related to POPIA and or PAIA. 
• Prepare and present research report findings for tabling at organisational governance structures. 
• Providing necessary legal research support to the Enforcement Committee. 

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REQUIREMENTS

• Matric certificate plus a National Diploma/Bachelor’s degree or Advanced Diploma in Information Technology (IT), or equivalent qualification rated at National Qualification Framework (NQF) Six (6) as recognised by South African Qualifications Authority (SAQA).
• Five (5) years’ developer experience with full software development lifecycle (SLDC)
• An appropriate certification or proficiency in C# language, with a good knowledge of its ecosystems.

KEY PERFORMANCE AREAS

• Perform software systems coding assignments.
• Provide maintenance and enhancement support of the existing systems.
• Implementation, debugging, documentation and release of the software solutions.
• Lead the design and development of new features for the software systems and improvement of existing ones.
• Manage project for the rollout of business systems and training.
• Compile reports on the IT systems usage and all the IT business systems.

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REQUIREMENTS

• Matric Certificate plus Bachelor’s Degree in Internal Audit / or equivalent relevant qualification at National Qualifications Framework (NQF) Level 7 as recognised by South African Qualifications Authority (SAQA).
• Five (5) years’ experience in Internal Audit environment at Middle Management Level
• Professional Internal Auditor Certificate (PIA) is required.
• Certified Internal Auditor (CIA) will be an added advantage.

KEY PERFORMANCE AREAS

• Manage and monitor the development of strategic internal audit plans, performance plans, risk-based strategic plan,
• Manage the implementation of the Internal Audit Strategy,
• Manage and monitor performance information audits including, the audit of strategic, operational and individual performance plans and reports;
• Provide support on internal audit related matters to CEO, Management, Audit and Risk Committee and the Members and Members of the Information Regulator.
• Develop and implement internal audit governance documents, policy, procedures and guidelines for the unit;
• Prepare monthly, quarterly and annual reports
• Manage the provision of an effective audit function to the Regulator.
• Effectively and efficiently manage all the resources allocated to the Sub-division
• Identify audit gaps and provide corrective measures.
• Provide support and gather information necessary for audits.
• Liaise with the Auditor General and other parties.
• Manage the identification and evaluation of the audit risk areas and the development of a risk based annual internal audit plan.
• Monitor and facilitate reporting on internal audits; ad-hoc audits and investigations as and when requested by management.
• Manage and coordinate the activities of the Audit Committee, as well as reporting all internal audit activities at the quarterly meetings.

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REQUIREMENTS

• Matric Certificate plus Bachelor’s Degree in Financial Accounting or equivalent relevant qualification at National Qualifications Framework (NQF) Level 7 as recognised by South African Qualifications Authority (SAQA).
• Five (5) years’ experience in a Financial Accounting environment at Middle Management Level.
• Knowledge of Acts, Regulations, Policies and Procedures applicable in the public sector
• Knowledge and experience of Generally Recognised Accounting Practices (GRAP); and
• Working knowledge and experience of Basic Accounting System (BAS), PERSAL and Logistical Information System (LOGIS).

KEY PERFORMANCE AREAS

• Manage the financial planning, budgeting and reporting;
• Manage the roll-over, adjustment estimates (ENE), and virement process
• Expenditure management, in line with policies and procedures
• Manage the implementation of policies and procedures for payment of invoices
• Compile interim and annual financial statements in line with PFMA and National Treasury Regulations.
• Manage the payroll/debt systems and take accountability for the performance
• Develop, implement and maintain processes to ensure proper control of work
• Develop, implement and monitor work systems and processes to ensure efficient and effective function
• Manage performance, conduct and discipline of staff
• Prepare monthly, quarterly and annual reports
• Manage development and Implementation of Annual Operational Plan (AOP) for the Sub-Division.
• Manage and provide leadership to the sub-division.
• Effectively and efficiently manage all the resources allocated to the Sub-Division.

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REQUIREMENTS

• Matric certificate plus a 4-year Law Degree at National Qualifications Framework (NQF) Level 7 or 8 as recognised by South African Qualifications Authority (SAQA). 
• 5 to 8 years’ experience at Senior Management level in the Public Sector or Executive Management level in the Private Sector. 
• 5 years Post admission experience as a Legal Practitioner (Admission as Advocate or Attorney); 
• Experience in litigation, dispute resolution and conducting investigations in a regulatory environment such as International or Local human rights bodies or any other regulatory body will serve as added advantage; 
• Experience in compliance and monitoring in a regulatory environment such as International or Local human rights bodies or any other regulatory body will serve as added advantage. 
• Knowledge of relevant International or Regional Treaties will serve as an added advantage.

KEY PERFORMANCE AREAS 

• Ensure provision of policy and strategic direction of the PAIA Division; 
• Ensure Management of complaints and conducting investigations of complaints in terms of the provisions of PAIA; 
• Manage monitoring of compliance with provisions of PAIA, by public and private bodies;
• Ensure the provision of monitoring of compliance with and enforcement of the provisions PAIA; 
• Manage compliance with Codes of Conduct; 
• Provisions PAIA; 
• Manage compliance with Codes of Conduct; 
• Manage development and Implementation of Annual Performance Plan (APP) for the Division; 
• Manage and provide leadership to the division; and 
• Effectively and efficiently manage all the resources allocated to the Division.