Administrative Officer Reference number SDTM1388-3-2026 at City of Tshwane

Job purpose

• To render a registry, archives and document management service

Appointment requirements

• Grade 12
• At least six months’ relevant experience in an administration support in a registry, archive and document management environment
• Computer literacy
• Must undergo a criminal record check and such a person shall allow their fingerprints to be taken by the Tshwane Metro Police Department at own cost
• Applicants must be willing to be placed anywhere in Tshwane from time to time, as required and determined by the departmental management. Thus, by applying for any of these positions, the applicants irrevocably accept this condition.

Personal attributes and/or competencies

• Being ethical; good communication skills; good general administrative skills; good interpersonal relations; ability to be a good team member; ability to pay attention to detail; ability to be professional; ability to work independently at a strategic level; integrity; ability to work under pressure; flexibility; ability to meet given deadlines; exceptional and dynamic creativity to improve the functioning of the section; organising and coordination skills

Primary functions

• Attend to clients at the counter who request documents
• Receive and register all incoming and outgoing mail and correspondence
• Manage the filing system
• Execute records and document management functions
• Retrieve and file documents by following the file reference numbers
• Close full volumes and open new files
• Withdraw closed files and list them for archiving and safekeeping