Administrative Officer at Stellenbosch University

Administrative Officer (Job Level 12.1)
(Two-year contract appointment with potential for renewal)
(Ref. TGB02/187/0820)

Duties

• Coordinating the Clinical Research Unit Office operations;
• Requesting quotes and placing orders for office related consumables and equipment;
• Overseeing office and stationery stock;
• Liaising with Facilities Management and SU Maintenance;
• Liaising with SU's Human Resource office;
• Overseeing staff contracts, staff access and tracking of staff performance indicators;
• Overseeing staff timesheets;
• Performing various administrative tasks related to our studies, staff and office, including copying of research forms and scheduling;
• Coordinate car pool bookings, services, licenses, repairs, etc,;
• Preparing meeting agendas, taking minutes and the distribution of minutes;
• Coordinating small events for the clinical research unit;
• Collecting and curating outputs across studies for reporting purposes.

Job Requirements

• Relevant post-school qualification;
• At least three years experience in administration/ secretarial work;
• Organised and detail-orientated;
• The ability to solve problems independently and effectively;
• Sound interpersonal skills;
• A goal-oriented disposition;
• Computer literacy (MS Word and Advanced Excel);
• Excellent written and verbal communication skills;
• Fluency in English and isiXhosa or Afrikaans.

Recommendation

• Strategic planning skills;
• Experience in the research- or academic environment.

Closing Date:04-09-2020