The Civilian Secretariat for Police Service (‘the Civilian Secretariat’) serves as technical advisor to the Minister of Police (‘the Minister’) to evince a transversal civilian oversight capability on the governance, service delivery and resourcing of the South African Police Service (‘the Police Service’). The Civilian Secretariat performs advis...
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Grade 12 certificate or relevant qualification. Knowledge of clerical duties.
Knowledge and understanding of legislative framework governing the Public Service. Ability to capture data, use computer. Planning and organizing, communication skills (verbal and written).
Computer literacy, confidentiality and accuracy. Ability to work under pressure and work long hours. Problem analysis and decision making.
DUTIES :
Provide administrative and secretarial support. Devise and maintain office systems including electronic and hard copy filing systems and data management. Organise events, meetings, room and facility for the directorate.
Assist in logistical preparation for Directorate's meetings and events as required. Prepare meeting packs for Directorates and timeously distribute to all participants.
Write-up and follow-up on notes and actions from meetings that Directorates have participated in, prepare correspondence, presentations and other information as requested by Directorates.
Coordinate proper administration of the staff overtime, claims, leave plans. Perform any other administrative duties required by Directorates. Arrange travel and accommodation for the directorate. Assist with the management of deadlines for individuals within Directorates.
Administer incoming and outgoing mail/documents. Maintain records keeping and filing system. Records flow of correspondence. Receive and record information request. Compile minutes and monthly reports. Preference will be given to youth and people with disability in accordance with our employment equity plan.
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