Administrator – Dealing & Settlements at Apex Group

Summary of the position

The Administrator - Dealing and Settlements will be responsible for performing daily and monthly tasks of the dealing and settlement desk.

Outline of main duties and responsibilities

The Administrator -Dealing and Settlements will be expected to:

• To perform the duties of the dealing and settlement function as outlined by the operating processes around dealing and settlement of cash and off-market trade instructions.
• For cash instructions, prepare and ensure accurate and timely execution and authorization of:
• Cash related transactions for investor fund of fund subscriptions ;
• Cash related transactions for daily unit trust investments;
• Transfer of cash to flow with trading instructions;
• Payment of expenses;
• Third party cash transfers;
• All other Cash Administration payments (for example Capital Withdrawals/Deposits, Margin payments, Collateral payments, Expense payments, Forex payments, Fee payments, Swap interest payments)

(Cash transactions are done both manually and on on-line banking platforms)

• For trading transactions, on receipt of appropriate instructions; prepare, capture, and confirm trades and trade instructions. Ensuring accurate and timely execution and authorization of:
• Unit Trust investments and redemptions through Finswitch;
• Hedge fund of fund subscriptions and redemptions;
• To run an order book to ensure the above trades are done as well as to ensure appropriate follow up for confirmation legs of transactions;
• To ensure Apex Trust Services Operations is aware of risks and issues arising from the activities of the division through the appropriate Risk reporting framework.

Skills and experience required.

The successful candidate will have:

• Tertiary qualification and minimum 1-year applicable experience or 4 years operational experience;
• Excellent financial services process & product knowledge;
• Excellent knowledge of financial instruments;
• Experience on dealing activities;
• Good understanding of cash and trade instruction cycles;
• Good knowledge of systems and systems control environments;
• Good accounting and audit experience;
• Knowledge of risk management processes an advantage;
• Good communication, documentation and presentation skills;
• Be able to “think outside the box” and adapt to changing requirements;
• Be meticulous and have a high attention to detail;
• Be calm and stay focused in stressful/high pressured situations.