Administrator: Facilities at W&RSETA

Key Performance Areas will include but not limited to the following: 

• Sound effective and efficient administration of all records and information to enable easy accessibility and accuracy and comprehensiveness of information 
• Create and maintain efficient administration system e.g. invoices, meeting schedules etc. 
• Ensure well organized, up-to-date filing system is implemented and maintained 
• Manage the storerooms and cleaning inventory levels for head office 
• Liaise with Auditors and provide audit information (internal and external) as requested 
• Record and file all documents within the agreed deadlines 
• Collate information for audit queries 
• Perform general administrative duties 
• Prepare reports and load evidence on performance against Annual Performance Plan (APP) 
• Handle, report and respond to stakeholder queries and complaints 
• Support and assist the Facilities & OHS & Security team 
• Liaise with other departments to ensure proactive communication of projects and other activities 
• Coordinate travel arrangements for the Team 
• Compile monthly reports on areas of responsibility 
• Ensure adherence to W&RSETA policies, procedures, PFMA and relevant legislation 
• Assist to continuously track, monitor and measure the units performance against set standards and performance targets 
• Execute sound administration and recording across the units services, processes and procedures 
• Effectively plan, coordinate, manage and execute ad hoc projects 

Minimum Qualifications and Experience 

• National Diploma in Public Administration/ Public Management 
• 2 years’ working experience in administration 
• MS Package (Word, Excel, MS PowerPoint)