Administrator: Finance (Payrolls) at Petra Diamonds Limited

ROLE DESCRIPTION:

Reporting to the Time and Attendance Payroll Supervisor, the role will execute the payroll administration,
capturing, follow-up and filing of relevant documents related to time and attendance timeously and accurately as per financial
processes, frameworks and guidelines.

TASKS AND RESPONSIBILITIES:

• Execute all day to day Payroll Accounting transactions while maintaining operational discipline by strict adherence to
• accounting policy and schedule as well as internal controls.
• Ensure that all Payroll reporting is aligned with standards, guidelines and schedules.
• Review cleared exception to ensure that it was cleared correctly by supervisors.
• Verify and confirm data integrity on Xtime export.
• Assist with the Interface report, HLA Liability and Leave Liability.
• Process new engagements, transfer engagements and terminated employees monthly.
• Perform operation payroll reconciliations in an accurate timely manner.
• Establish and maintain good working relationships and an effective / sound communication system with the Finance systems

Function.

• Provision of timely and adequate support / feedback in a user friendly (understandable) format to ensure overall objectives and
• priorities are achieved.
• Provide administrative support to Operation related projects or change initiatives as required.
• Follow-up on employee debt recovery, by ensuring that acknowledgement of debt is signed.
• Take cognisance of and adhere to Company policies, procedures and relevant legislation. Manage and report on noncompliance issues.
• Model behaviour that is consistent with the Company Safety, Health and Environment Vision and Values. Manage and report
• on non-compliance issues.
• Effective Team Player and Effective Self-Management.

MINIMUM REQUIREMENTS:

• Grade 12 with Maths.
• Certificate Payroll Administration (NQF 5)
• Minimum 3 years’ experience in a payroll environment.
• Working Knowledge of a Computerised Payroll System (e.g. VIP People Payroll) – PLEASE INDICATE ON CV
• Intermediate Computer Literacy and Microsoft Office Suite.

TECHNICAL COMPETENCIES:

• Have knowledge and skill in working with Excel spreadsheets.
• Obtain information on relevant software program regarding time and attendance of employees.
• Capture data accurately onto systems.
• Have knowledge and skill in monitoring access records, ensuring that the records are accurate.
• Know and understand the specifications of relevant systems.
• Know and understand the access control procedure.