Administrator Provincial - Eastern Cape at Construction Education & Training Authority (CETA)

RESPONSIBILITIES:

• Coordinate and provide administrative duties in the Provincial Office such as, receiving telephone calls, correspondence and emails and flagging them as required.
• Work with the Head: Clients Services and Projects to prioritise an agenda and focus on the most important issues and opportunities within the province.
• Develop, maintain, and update the Provincial Office’s annual meetings planner.
• Attend and minute proceedings of meetings as directed by the Manager.
• Compile a decision register and follow-up on the office meeting outcomes.
• Draft and type letter, reports, memo’s and ensure that all documents are formatted to professional standard.
• Coordinate the Provincial Office’s meetings and preparation and ensure that all invitations, logistics, minutes and relevant agendas and material are provided.
• Assist in the coordination of Stakeholder Workshops and other events and functions as required within the province.
• Attend key meetings as directed by the Manager with the purpose of ensuring follow-up and execution on identified actions.
• Provide input and formulate business presentations in consultation with the Manager.
• Work with the Manager to strategies and manage a portfolio of relationships relevant to the business unit.
• Order, receive, verify, store, and maintain an accurate inventory of office supplies as required.
• Compliance with performance Management Policy.
• Attendance of Development workshops and interventions as per agreed PDP
• Prepare and submit to the Supervisor accurate, complete, and credible monthly reports as required for consolidation and tabling to monthly MANCO.
• Ensure all work is backed up regularly as per ICT policies ono the CETA electronic servers.
• Attend all risk, compliance, ethics and fraud prevention updates meetings, trainings, and workshops as scheduled by CETA.
• Build and maintain relationships with all CETA business units for the purposes of expectations management and knowledge sharing.
• Respond to routine queries and escalate higher-level requests to the relevant staff in the business unit as required.
• Convene and attend meetings and present findings and business cases to relevant stakeholders when required.
• Implement timeous communication on progress and challenges in achieving the tactical work plans to impact stakeholders.
• Attend and address all stakeholder queries timeously and effectively.

Requirements

MINIMUM REQUIREMENTS/EXPERIENCE/KNOWLEDGE

• A highest qualification in office Management, Business Administration, Communications, or Generic Management qualification.
• Project Management qualification will be advantageous.
• Experience in administration or in a similar role and experience in ETD sector or Public Entities-Operational.

The following Attributes are necessary to succeed in this role:

• Punctual, self-discipline and a motivated team player.
• Ethical consciousness and conduct in all dealings with the matters of CETA.
• Emotionally intelligent and communicates well across all levels.
• Analytical and pay attention to detail.
• Deadline driven.
• Adaptable and problem-solver.
• Excellent negotiation and organising skills.
• Innovative and creative self-starter.
• Ability to work with difficult individuals.
• Emotionally intelligent and communicates well across all levels.