Advisor: Special Projects at MICT SETA

MICT SETA seeks to employ a suitably qualified and competent Advisor: Special Projects to provide support to employers on special projects applications and registrations, including the monitoring of implemented programmes in line with stipulated requirements of MICT SETA.
The successful incumbents will be based at our Midrand Office and will report to the Manager: Special Projects

MINIMUM REQUIREMENTS:

•  A bachelor’s degree in Business/Public Administration, Human Resources Development or equivalent (NQF level 7)
•  Minimum of 4 years experience in a similar environment
•  Knowledge of the Skills Development and National Qualifications Framework Acts
•  Knowledge of Department of Higher Education and Training (DHET), National Treasury, Auditor General Performance Audit and SETA processes
•  Project Management
•  Flexibility in working hours will be required to meet the demands of the role
•  May be required to work overtime
•  Valid driver’s licence and own vehicle

REQUIRED OUTPUTS
Learning Programme Support

•  Conducts site vetting as per the LOI approval flow chart before the recommendation for drafting the SLAs.
•  Conduct inductions to relevant stakeholders (learners, training providers and employers) into learning programmes as a means of capacity building.
•  Compile and submit accurate site visit reports with recommendations.
•  Verifies Site Vetting compliance documents in line with Discretionary Grants Policy.
•  Prepare and submit site vetting report
•  Monitors projects milestones and time-frames of special projects in line with SLA.
•  Liaises with approved/implementing stakeholders in relation to outstanding compliance information.
•  Ensure adherence to the Service Level Agreement (SLA) that governs the relationships between training providers and employers.
•  Prepares site visits reports and advise Administrators to process payments.
•  Submits site visits reports to Manager for review prior to approval on system in order for Finance to make payments.

Stakeholder Liaison and Relations

•  Liaises with Stakeholders in relation to special projects applications and projects milistones
•  Build and maintain relationships with all MICT SETA officers including EXCO, for the purposes of expectations management and knowledge sharing.
•  Provide advocacy on matters related to the business unit to make informed decisions.
•  Conducts regular site visits to ensure that special projects are being implemented in line with requirements.
•  Assists stakeholders with populating templates and collating required documentation.
•  Queries outstanding documentation for approved programmes with stakeholders.
•  Guides stakeholders on how to address programme related issues.
•  Liaises with Manager in relation to programme extensions and prepares letters to stakeholders upon approval.
•  Investigates and resolves complaints in relation to special projects and refers unresolved and complex matters to Manager for intervention.
•  Attend industry related forums, conferences and workshops to gain industry insight for the  purpose of business improvement.

Financial Administration

•  Prepares site visits reports for payments requisition approval and advise Administrators to process payments.
•  Reviews payment packs for stakeholders..
•  Submits payment packs to Manager for review prior to approval for Finance to process payments.
•  Provide logistical support to meetings held in the Board Room, to include preparation of meeting and conference rooms and assist in arrangements for catering provisions.
•  Verify validity and compliant of assessor ,moderator and training of provider during site vetting stage and confirm if all the documents are compliant.

Compliance and risk

•  Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
•  Support and provide evidence to all internal and external audit requirements.
•  Maintain quality risk management standards in line with relevant requirements.
•  Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
•  Review related Standard Operating Procedures in consultation with the Manager: Learning Programmes to ensure business optimisation.
•  Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.
•  Report fraud identified during site vetting and monitoring visits.

KNOWLEDGE, ATTRIBUTES AND SKILLS

•  Customer Centricity
•  Ethical
•  Innovative
•  Committed
•  Meritrocracy
•  Collabration Responsive
•  Administration
•  Planning and ogarnising
•  Monitoring and Evaluation
•  Communication (written and spoken)
•  Relationship management
•  Analytical
•  Project management
•  Time management
•  Report writing
•  File and information management
•  Problem solving
•  Initiative
•  Results driven
•  Professional
•  Stress tolerance
•  Good interpersonal relations
•  Ability to work independently
•  Attention to detail and accuracy