AP & Cash Financial Manager (Procure to Pay) - Sandton at Blue Label Telecoms

Job Purpose

Accountable and responsible for the daily management of the shared services procurement and cash teams operations and processes. This includes managing outcomes for the processing of all expense supplier procurement data, PO’s and Invoices and ensuring daily accurate payment processing and cashbook reconciliations for all bank accounts across the shared services companies. Also managing the daily working capital management to group treasury.

Responsibilities 

Cash and Treasury Management

• Ensure all bank signatories and all other bank related admin is up to date, complete and accurate
• Act as administrator on online banking platforms for all shared serviced managed companies to manage allocations and profiles of online users
• Accountable for all internal controls surrounding the banking platforms, which includes, but not limited to, user access and profiles and ensuring proper segregation of duties on all platforms
• Performing first release of all payments on the different banking platforms and ensure approval was obtained as per approved DOA for each eft payment executed
• Sign off and ensure all cashbook recons are performed and signed off by the supervisor daily/weekly/monthly and assist with resolution of all exceptions on these reconciliations
• Unallocated receipt reconciliations are performed and signed off weekly with all exceptions resolved and addressed within SLA
• Compile daily treasury cashflow reports and share with group treasury
• Manage and execute daily sweeps based on daily cashflow reports submitted to treasury
• Manage internal key stakeholders in terms of all companies daily working capital and sweep executions

Procurement Management

• Management of the processing and delivery of the accounts payable team
• Ensure clear communication to the Accounts payable team on the requirements relating to vendor take on information required for any new and approved vendors
• Report monthly to the Procure to pay lead on long outstanding payments on the Aged Accounts payable
• Accountable to ensure all vendor reconciliations are prepared and reviewed by the team
• Ensure delivery of high quality and timely Accounts Payable deliverables that meet the requirements of Line Managers, Project team, Supply Chain and Embedded Finance
• Ensure suppliers are paid as per agreed terms to assist with working capital requirements within the business
• Coach and train team members to build experience and knowledge to enable handling more complex issues/exceptions
• Ensure effective communication and conflict management
• Assist Accounts Payable team to pro-actively meet targets as per the SLA
• Manage and collate the information required for the yearly BBBEE procurement audit
• Review all credit card and petty cash reconciliations
• Approve all petty cash payments against supporting documentation and recons
• Ensure the Delegation of Authority document is up to date and submitted for approval by each companies’ board

Process Management

• Together with the Procure to Pay Global process owner (GPO) ensure internal processes and controls are implemented and adhered to by the teams reporting into this role
• Ensure approval is obtained as per the approved Delegation of authority, before any payments are released out of the company
• Vendor master data and contracts are saved and secure
• Ensure procurement invoices are actioned as per approved SLA`s put in place
• No unauthorized changes to be made to vendor accounts
• No vendor information is given to any unauthorized person

Reporting and Audits

• Assist the record to report team with internal and external audits, by providing information by the auditors, pertaining specifically to the procurement and cash teams
• Ensure all questions and queries are dealt with within the timelines of these audits
• Ensure the aged accounts payable are up to date and included in the reporting pack with no long outstanding payments owing
• Ensure the procurement information is provided to the BBBEE yearly audit and all questions are dealt with within timelines of the audit

Work Collaboratively

• Build a culture of respect and understanding across the organisation
• Recognise outcomes which resulted from effective collaboration between teams
• Build co-operation and overcome barriers to information sharing, communication and collaboration across the organisation
• Facilitate opportunities to engage and collaborate with external stakeholders to develop joint solutions

Self Management

• Set an example through personal quality and productivity standards and ways of working with others
• Demonstrate consistent application of internal procedures
• Plan and prioritise, demonstrating abilities to manage competing demands
• Demonstrate abilities to anticipate and manage change
• Demonstrate flexibility in balancing achievement of own objectives with abilities to understand and respond to organisational and team needs

Leadership

• Be an effective inspirational leader to facilitate the creation of motivated, accountable, full-service teams who understand and strive to meet the needs of all stakeholders
• Coach, counsel and train digital team, operational managers and staff to apply, support, sustain and develop a continuous improvement culture
• Role model behavior and motivate team members in line with the Blue Label Telecoms values and ethos
• Guidance of others and active development of self to improve on their technical and communication abilities so that capabilities and deliveries are better understood and thus trusted and applied through the business
• Translates strategy into goals for performance and growth helping to implement organisation-wide goal setting, performance management, and annual operating planning
• Identify the capabilities needed to meet the current and emerging business needs of the organisation

Leadership and Direction

• Explain the local action plan to support team members in their understanding of what needs to be done and and how this relates to the broader business plan and the organization's strategy, mission and vision; motivate people to achieve local business goals

Policy Development & Implementation

• Work within established procedures to achieve specified goals

Behavioral Competencies

• Manages Complexity
• Financial Acumen
• Ensures Accountability
• Tech Savvy
• Plans and Aligns
• Communicates Effectively
• Business Insight
• Decision Quality
• Customer Focus
• Planning and Organizing
• Policy and procedures
• Computer Skills
• Verbal Communication
• Data Collection and Analysis
• Data Control
• Action Planning
• Assessment
• Compliance Management

Requirements:

Education 

• BCom Accounting Honours degree, CA (SA) (SAICA) preferred

Experience

• Minimum 4 years experience in a similar Financial Management role
• Working Capital Management experience will be advantageous