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  • Posted: Apr 27, 2022
    Deadline: Not specified
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    MultiChoice South Africa's activities involve the operation of Pay-Television and internet subscriber platforms. The MultiChoice South Africa group includes the digital satellite Pay-Television business ("DStv"), which has been in operation since 1995. Other businesses in the group are; M-Net (delivers thematic channels and exclusive content to DSt...
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    Assistant Company Secretary MCG and MCSA

    Purpose of the Position:

    To provide quality, timely and effective administration support the Group Company Secretary and all relevant stakeholders in providing a full service to the board of directors of the MultiChoice Group.  The role is administrative in nature with a high degree of confidentiality required.

    Key Performance Areas

    Board and committee administration

    • Responsible for communication with the board of directors on administrative queries or issues
    • Board and committee meeting pack preparation and administration (17 meeting packs per quarter)
    • Drafting of committee report backs to boards
    • Communication reporting requirements to management
    • Ensuring timely submission of reports from management
    • Ensuring matters arising from board and committees appropriately dealt with by management
    • Ensuring adequacy and preparation for new director inductions
    • Induction/orientation for new board members
    • Preparation of quarterly director fee payments (calculation, invoicing and director communications)
    • Overseeing and co-ordinating annual director declarations
    • Assist with the secretarial function for MCG Insurance Services where needed

     Meeting administration

    • Meeting timetable preparation
    • Meeting co-ordination and scheduling,
    • Assist with co-ordination of resolutions and signatures in a timeous manner
    • Attendance register preparation and maintenance

     Trust administration

    • Assists where needed with trust administration

     Shareholder administration

    • Preparation/administration for AGMs
    • Prepare working documents for PN/MCG AGMs, including presentations, verbatim agendas/scripts, possible questions and answers
    • Co-ordination of meetings, logistics preparations etc

     Statutory record maintenance

    • Statutory record compliance - maintenance of registers (for instance share registers, director registers, conflicts registers etc) for group and subsidiary companies in accordance to the Companies act and other legislation (+30 Entities)
    • Preparation for external auditor inspections at year end
    • Resolving auditor queries on records
    • Preparing certified extracts of minutes
    • Co-ordination of AFS and other documents signatures
    • Maintaining company secretarial databases (Palantir/Blika) – online statutory record system. Includes, updating share capital, share transfers, access rights, director changes

     Statutory compliance

    • Oversight of all necessary statutory lodgements are made (director changes, CoR form completion, MOI amendments, special resolution lodgements, annual return lodgements)

     Document drafting

    • Draft agenda preparation
    • Draft annual committee and work plan preparations
    • Draft minutes for input from Company Secretary and finalisation
    • Resolution drafting
    • Draft extracts of meetings
    • Draft director declarations (conflicts of interest, other directorships, JSE schedule 13 forms)
    • Assisting with draft JSE SENS preparation
    • Proxy and voting forms
    • Draft annual general meeting notices

     Reporting

    • Assist with data gathering of information for integrated report
    • Assist with board and committee company secretariat report writing e.g. director evaluations, committee structures
    • Preparation of compliance checklists for committees to ensure role of committees fulfilled annually
    • Assist with King IV registers

     Policy development and administration

    • Assist with reviewing of board approved policies
    • Assist with policy communication and uploading onto relevant platforms (governance portal and diligent)
    • Assist with reviewing board and committee charters or terms of reference

     Due diligence

    • Oversee any due diligence submissions for any corporate transactions or due diligence reports/questionnaires for Service providers

     Office administration

    • Assist with Company secretarial administrative duties
    • Perform general administrative duties as required

     Qualifications & Experience

    • CIS Professional Qualification or equivalent degree
    • 1 - 3 years’ experience in similar environment

     Technical Competencies

    • Good Team player
    • Excellent research and analytical skills
    • Excellent written and verbal communication skills (including presenting to stakeholders)
    • High degree of analytical and problem-solving skills
    • Demonstrated ability to prioritise and meet deadlines in a fast-paced environment
    • Ability to work in a team
    • Industry knowledge
    • Ability to multi-task and work effectively in a high-pressured environment
    • Deadline driven
    • Organisational skills
    • MS Office (advanced Excel and PowerPoint)
    • Project and time management.

     Behavioural Competencies

    • Relationship Building
    • Conflict Resolution
    • Decision Making
    • Critical Appraisal
    • Holistic Thinking
    • Persuading & Influence
    • Coaching
    • Being a team player
    • Accountability
    • Prioritisation
    • Analytical Thinking

    Closing Date: 28th, April 2022

    Method of Application

    Interested and qualified? Go to MultiChoice on hrfocus.multichoice.com to apply

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