Assistant Company Secretary MCG and MCSA at MultiChoice

Purpose of the Position:

To provide quality, timely and effective administration support the Group Company Secretary and all relevant stakeholders in providing a full service to the board of directors of the MultiChoice Group.  The role is administrative in nature with a high degree of confidentiality required.

Key Performance Areas

Board and committee administration

• Responsible for communication with the board of directors on administrative queries or issues
• Board and committee meeting pack preparation and administration (17 meeting packs per quarter)
• Drafting of committee report backs to boards
• Communication reporting requirements to management
• Ensuring timely submission of reports from management
• Ensuring matters arising from board and committees appropriately dealt with by management
• Ensuring adequacy and preparation for new director inductions
• Induction/orientation for new board members
• Preparation of quarterly director fee payments (calculation, invoicing and director communications)
• Overseeing and co-ordinating annual director declarations
• Assist with the secretarial function for MCG Insurance Services where needed

 Meeting administration

• Meeting timetable preparation
• Meeting co-ordination and scheduling,
• Assist with co-ordination of resolutions and signatures in a timeous manner
• Attendance register preparation and maintenance

 Trust administration

• Assists where needed with trust administration

 Shareholder administration

• Preparation/administration for AGMs
• Prepare working documents for PN/MCG AGMs, including presentations, verbatim agendas/scripts, possible questions and answers
• Co-ordination of meetings, logistics preparations etc

 Statutory record maintenance

• Statutory record compliance - maintenance of registers (for instance share registers, director registers, conflicts registers etc) for group and subsidiary companies in accordance to the Companies act and other legislation (+30 Entities)
• Preparation for external auditor inspections at year end
• Resolving auditor queries on records
• Preparing certified extracts of minutes
• Co-ordination of AFS and other documents signatures
• Maintaining company secretarial databases (Palantir/Blika) – online statutory record system. Includes, updating share capital, share transfers, access rights, director changes

 Statutory compliance

• Oversight of all necessary statutory lodgements are made (director changes, CoR form completion, MOI amendments, special resolution lodgements, annual return lodgements)

 Document drafting

• Draft agenda preparation
• Draft annual committee and work plan preparations
• Draft minutes for input from Company Secretary and finalisation
• Resolution drafting
• Draft extracts of meetings
• Draft director declarations (conflicts of interest, other directorships, JSE schedule 13 forms)
• Assisting with draft JSE SENS preparation
• Proxy and voting forms
• Draft annual general meeting notices

 Reporting

• Assist with data gathering of information for integrated report
• Assist with board and committee company secretariat report writing e.g. director evaluations, committee structures
• Preparation of compliance checklists for committees to ensure role of committees fulfilled annually
• Assist with King IV registers

 Policy development and administration

• Assist with reviewing of board approved policies
• Assist with policy communication and uploading onto relevant platforms (governance portal and diligent)
• Assist with reviewing board and committee charters or terms of reference

 Due diligence

• Oversee any due diligence submissions for any corporate transactions or due diligence reports/questionnaires for Service providers

 Office administration

• Assist with Company secretarial administrative duties
• Perform general administrative duties as required

 Qualifications & Experience

• CIS Professional Qualification or equivalent degree
• 1 - 3 years’ experience in similar environment

 Technical Competencies

• Good Team player
• Excellent research and analytical skills
• Excellent written and verbal communication skills (including presenting to stakeholders)
• High degree of analytical and problem-solving skills
• Demonstrated ability to prioritise and meet deadlines in a fast-paced environment
• Ability to work in a team
• Industry knowledge
• Ability to multi-task and work effectively in a high-pressured environment
• Deadline driven
• Organisational skills
• MS Office (advanced Excel and PowerPoint)
• Project and time management.

 Behavioural Competencies

• Relationship Building
• Conflict Resolution
• Decision Making
• Critical Appraisal
• Holistic Thinking
• Persuading & Influence
• Coaching
• Being a team player
• Accountability
• Prioritisation
• Analytical Thinking

Closing Date: 28th, April 2022