Assistant Director: Administration (12 Months Contract) at Phaki Personnel Management Services

Our Client in  Pretoria is looking to hire an Assistant Director: Administration to render administrative support within the chief directorate/ programme

Requirements 

• A tertiary qualification at NQF level 6 in Public Administration/ any other related
• 3 years working experience within administration environment with minimum 2 years as a programme coordinator.

Responsibilities 

• Coordination of budget and administration
• Facilitate inputs and finalisation of annual budgets and monthly expenditure projections.
• Process transfer payments to implementing agencies.
• Monitoring of monthly expenditure patterns and trends to budget projections.
• Interact with budget coordinators to manage expenditure / cash flow reports.

Administration and strategic support

• Coordinate and monitor the implementation of business plans of the Programme
• Coordinating inputs and alignment of APP targets, updating of risk register.
• Coordinate inputs and consolidate monthly, quarterly & annual reports.
• Maintain database of evidence reports and verify for reporting purposes.
• Drafting and editing of submissions (reports, letters, memos, responses, presentations etc.)
• Manage flow of documents.

Document’s quality Assurance

• Prepare logistical arrangements and required documentation for the meetings.
• Quality Assure all
• documents submitted to the Office of the DDG.
• Stakeholder engagement
• Monitor that protocol is correctly observed when dealing with other government, private sector organisations and international counterparts.
• Ensure that information is provided to the relevant stakeholder when the need arise.

Projects Management

• Develop Plans for projects allocated to the DDG’s office
• Manage all projects allocated to DDG’s office
• Monitor the deliverables and budget expenditure of the projects within the Office of the DDG.
• Prepare project reports to the Branch meetings.
• Records Management
• Keeping records and ensure that they are easily accessible within the chief directorate.
• Maintain filing system within chief directorate