Assistant Director: Compliance at Western Cape Education Department (WCED)

REQUIREMENTS :

• National Senior Certificate (or equivalent) and a Three-year post matric qualification in audit or financial management. 3-5 years relevant experience. Constitution of the Republic of South Africa No.108 of 1996. Public Finance Management Act (PFMA). South African Schools Act No.84 of 1996.

DUTIES :

• Manage and coordinate the evaluation of the Approved Budget for Public Ordinary Schools and hostels. Ensure that notifications and reminders are send to all Public Ordinary Schools to finalise their budgets and to submit to the District Office before or on the official due date. Manage the evaluation of the entire Public Ordinary Schools within the Education Districts approved budgets. Ensure that feedback is provided on the outcome of the evaluation to the Public Ordinary School including SGB, School Management and Governance and Circuit Manager. Ensure the update and maintenance of the Red-flag database and upload to EduInfoSearch. Ensure that all information and documentation is recorded within the approved record and electronic content management system. Manage and coordinate the evaluation of the Annual Financial Statements of the Public Ordinary Schools within the Education District. Ensure that notifications and reminders are send to all Public Ordinary Schools to complete their Annual Financial Statements and to send it to the District Office before or on the official due date. Ensure that all Audited Annual Financial Statements with supporting documents are evaluated. Ensure that feedback is provided to all Public Ordinary Schools including SGB, Circuit Manager, School Management and Governance on the outcome of the evaluation. Ensure the update and maintenance of the Red-flag and submit the Red-flag database and upload onto EduInfoSearch. Ensure that all information and documentation is recorded within the approved record and electronic content management system. Manage the evaluation of the Bi-Annual Financial Statements (WCED 043) of the Public Ordinary and Public Special Schools within the Education District. Ensure that notifications and reminders are send to all Public Schools to finalise the Bi-Annual Financial Statements (WCED 043) and to submit it to the District Office before or on the official due date.
• Ensure that all Bi-Annual Financial Statements of Public Schools are evaluated. Ensure that feedback is provided to all Public Schools including SGB, Circuit Manager, School Management and Governance on the outcome of the evaluation. Ensure the update and maintenance of the Red-flag and submit the Red-flag database and upload onto EduInfoSearch. Ensure that all information and documentation is recorded within the approved record and electronic content management system. Manage, coordinate and administer pre-forensic investigations. Investigate all pre-forensic, specified financial-related allegations and irregularities. Provide guidance and support to investigation teams. Plan and prioritise investigations. Determine the content of the allegation. Interviews with numerous role players to determine the validity of the allegations. Collect all relevant documents, information and affidavits. Confiscate all relevant documents. Compile pre-forensic reports with findings and recommendations.
• Send to Head Office, Employee Relations or Provincial Forensic Services. Follow-up additional information and recommendations required. Represent the department as witness in labour or court cases. Submit recommendations to Circuit Manager or Management and Governance. Follow up on the implementation of recommendations. Participation in the recruitment of staff. Motivate, train and guide staff. Compile standard operating procedures for functions performed. Manage the performance, evaluation and rewarding of staff. Promote sound employee relations. Manage and promote the maintenance of discipline.