Assistant Director: People Management Records, Ref No. DOTP 59/2026 R1 at Western Cape Department of the Premier

Minimum Requirements

• An appropriate 3-year National Diploma/B-Degree (equivalent or higher qualification); a minimum of 5 years relevant experience in records/ Information management within the Public Sector; a valid (Code B or higher) driving licence.
• NB: People with disabilities that restrict driving abilities but who have reasonable access to transport may also apply.

Recommendation

• None.

Key Performance Areas

• Responsible for the People Management (HR) Registry for all 11 Corporate Service Centre (CSC) client departments: Manage the safe-keeping, storage, retrieval and disposal of all people-management records for the CSC; Establish and maintain an electronic records management system. Management of the archiving/disposal processes.
• Management of the Document Control unit at the People Management Walk-in Centre. Provide a Messenger/collections/courier service; Plan for and distribute the work allocated to the People Management Registry; review existing, or develop, new procedures for the People Management Registry.
• Conduct a Risk Analysis for the registry functions. Maintain the registry risk register. Compile and maintain approved records classification system for paper-based and electronic records. Monitor and supervise the quantity and quality of outputs delivered by the registry.

Competencies

• Knowledge and understanding of the following: Legislative and governance requirements related to records management, Provincial Archives and Records Service Act and National Archives and Records Service prescripts;Knowledge management principles and practices, retention scheduling and disposal authorisations;
• legislation, regulatory frameworks, policies and best practices that have a bearing on the line functions; Project management; operational management practices;
• Labour Relations legislation and regulations; performance management in general; policy development, and operational management, monitoring and review processes; modern systems of governance and administration; public service procedures, processes and systems.