Assistant Officer (post level 13) - (1082) at University of the Free State

Duties and responsibilities:

• Administration of attendance registers to ensure lecture attendance.
• Administration of study materials in the MBChB programme, includes acting as liaison between internal and external stakeholders for the organisation and printing of study materials, and ensure students receive study materials timeously.
• Assist with administrative duties within the Division, for example compilation of Semester Planners, maintenance of databases, and monitoring attendance.
• Assist with special projects in the division, School of Clinical Medicine or Faculty of Health Sciences.

Inherent Job Requirements:

• Grade 12 or National Vocational Certificate on NQF Level 4.
• Experience in a tertiary education environment.

Recommendations:

• ​​​​​​​Post-school qualification 
• Knowledge of the UFS financial and academic systems.
• Relevant administrative working experience at the UFS in the School of Clinical Medicine or Faculty of Health Sciences.

Competencies
Key Competencies:

Results Orientated:

• The ability to cope with a frequently changing environment and to adapt to evolving situations.
• The ability to be reliable, responsible, dependable and to fulfil obligations. 

Strategic thinking:

• The ability to deal with several activities at a time.
• The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.

Business Acumen:

• The ability to adhere to rules and strictly follow work regulations.  
• Proficient in MS Office.

Leading:

• The ability to be cooperative with others, display a good-natured attitude, and encourage people to work together.

Building coalitions:

• The ability to be sensitive and understanding to the needs and feelings of others. 
• The ability to interact with others and establish personal connections with people.