Asst Operations Controller at Sun International

Job Purpose

• The Assistant Operations Controller is responsible to co-ordinate, control and record the inventory and stock control processes within the business unit, to ensure the correct governance over operational stock and operating costs, in line with Company policies and procedures and legislative requirements. 

Key Performance Areas

• Receipt of Stock
• Place orders in line with operational requirement, order quantities, authorization, and par levels.
• Check all deliveries against the order and document any necessary changes with respect to returns, price deviations, over/under deliveries.
• Conduct quality checks of stock received and provide escalate to the outlet manager on all problems encountered with suppliers around the quality of products supplied.
• Document any variances with respect to returns, price deviations, over/under deliveries and communicate these to outlet manager.
• Submit all documents raised to the outlet manager for review and authorization and maintain accurate records of all transactions and transfers in/out for various outlets.
• Check storage and rotation of stock (FIFO)
• Do daily spot checks on stock items and investigate any discrepancies to system figures
• Identify and escalate any deviations or cost inefficiencies against theoreticals by working with the managers to understand reasons for variations
• Participate in all mandatory stock takes according to procedure, and investigate variances with explanations to the warehouse manager.
• Report weekly on the running of the inventory group for a specific areas / outlets (including problems entailed / stock shortages etc.)
• Identify and escalate any non-adherence to internal controls or stock deviations, identifying possible reasons when results differ from anticipated results
• Cost Control
• Report on price changes or deviations during the receiving of goods and capturing of invoices
• Raise the purchase order requisitions as per the F&B operations needs and par levels of warehouse
• Capture and update all new menu recipes and costings in IFS
• Complete monthly cost management reports
• Advise on abnormal trends in consumption
• Client Engagement
• Maintain a good working relationship with all operational departments
• Liaise with Chefs, Floor and Outlet Managers with regards their requirements as well as new products, discontinued products, and any other relevant info with regards stock. 

Job Requirements

Education

• 2 Year Diploma in cost management, stock control and / or procurement. 

Experience

• 1 years’ experience in a similar position in cost control or operations control
• Experience / exposure to the hospitality industry 

Skills and Knowledge

• Problem-solving
• Controlling people and non-people resources
• Planning
• Developing relationships
• Checking skills / Attention to detail
• Working with information (agreements, laws, regulations, statistics)
• Reviewing / evaluating information and data
• Clerical Administration skills
• Operational Product knowledge (F&B, Housekeeping, Operating supplies & equipment)
• Cost control processes
• Stock control procedures
• SHE legislative requirements
• English Written and verbal communication skills
• Numerical skills
• Vendor Relationships
• Proficient computer skills (MS Office; Micros, IFS)