BIDCOM Secretariat at The Government Pensions Administration Agency (GPAA)

Qualification/s Requirements

• A relevant three year National Diploma/Degree (at least 360 credits). Minimum of 3 years experience in Supply Chain Management environment. BAC secretarial experience will be an added advantage. Computer literacy that includes a good working knowledge of MS Office products.

Key Performance Areas

The incumbent will be responsible for a wide variety of tasks which includes but are not limited to the following: 

• Record Bid Adjudication Committee proceedings and maintain records. Customize standard bid submissions. Assist with the administration of the bid adjudication process. File all related BAC records. Maintain mechanical and written records of proceedings-minutes. Arrange meeting venues and bookings for BAC sessions-logistical arrangements. Ensure compliance with National Treasury prescripts and related regulations and legislation.
• Facilitate the timeous publication of BAC packs and related documents on the BAC share drive. Verify accuracy of submitted documents. Develop a BAC pack checklist. Assist evaluation teams with submissions for recommendation to the Bid Adjudication Committee (BAC). Develop and maintain BAC submission templates. Maintain accuracy and consistency of BAC resolutions. Manage BAC statistics regarding resolutions made.
• Manage matters arising on BAC minutes. Implement Bidcom resolutions. Draft BAC Action plans and make proper follow-ups. Trace and follow up memos that need to be signed off. Distribute e-mails and information that is relevant to BAC. Governance of meeting proceedings. Ensure that all BAC proceedings declarations are recorded. Check the quorum requirements of meeting proceedings. Ensure that all members are properly appointed before they assume duties. Co-ordinate compliance requirement in relation to urgent meetings and sessions