Bookkeeper at H Systems (Pty) Ltd

MAIN RESPONSIBILITIES

CREDITORS CONTROL

• Preparation if creditor reconciliations for the company and branches.
• Accurate recording and processing of all vendor invoices.
• Preparation of remittance advises in support of supplier payments.
• Review and verify invoices from suppliers for accuracy and completeness, ensuring that the goods or services have been received and that the invoice amount is accurate.
• Resolve discrepancies or issues with invoices, working closely with vendors and internal departments, to resolve disputes and ensure timely payment.
• Develop and maintain strong relationships with vendors, serving as a point of contact for payment-related inquiries.

FINANCIAL ADMINISTRATION

• Maintain accurate accounting records.
• Accurately and timeously process company petty cash to meet reporting deadlines.
• Reconciliation of garage and credit cards monthly.
• Accurately and timeously process company bank statements daily.
• Assist with filing off all documents monthly for the finance department.
• Accurate capturing of monthly expenses via the ERP.
• Assist with bank / supplier forms and applications in line with the vendor approval.
• Reconciliation of income statement accounts.
• Assistance in the finance department with external audits, including SARS.

SHEQ INTEGRATED MANAGEMENT SYSTEM CONTROL

• Ensure adherence to the OHS Act.
• Take reasonable care for the health and safety of themselves of other persons.
• Co-operate with the employer to enable prescribed duties or requirements to be complied with.
• Carry out any lawful order given and obey the health and safety rules and procedures.
• Report any unsafe or unhealthy situation to the employer.
• Report any incident to the employer.
• Comply with health and safety processes.
• Ensure the Finance Office maintains and complies with standards of health and safety, and hygiene always.
• Participate in any Integrated Management System activities as required.
• Identify and report opportunities for improvement, Non-Conformances, and Incidents in area of responsibility.
• Ensure adherence to all company policies and procedures.
• Always maintain a high level of customer service levels standards.

KEY JOB REQUIREMENTS

QUALIFICATIONS

• Grade 12 or equivalent.
• Diploma in accounting, finance, or a related field.

EXPERIENCE

• 2+ years’ experience in a in accounts payable or a similar finance position.