Business Area Admin Clerk - Ermelo at BKB Ltd

JOB REQUIREMENTS

KNOWLEDGE AND EXPERIENCE

• Grade 12 with 2 years’ relevant experience
• Excellent computer literacy in MS office applications
• Must be fully bilingual; must be fully conversant in Afrikaans and English
• Valid driver’s license

SKILLS

• Ability to work independently combined with excellent interpersonal skills
• Analytical and problem solving skills
• Time management skills
• Attention to detail
• Excellent administrative skills

KEY RESPONSIBILITIES

Completion of auction admin and accounting:

• Assist with auction clerk responsibilities.
• Reconcile buyer and seller quantities and correlate to auction roll.
• Print list of accounts receivable and have it signed by business area manager.
• Print payment method report and reconcile to cash received.
• Compare with auction summary and do a reconciliation of the auction.
• Deposit any cash receipts within 24 business hours.
• Finalisation of auction to be imported in server and Syspro.
• E-mail auction file and supporting documents to business area administrative coordinators.

Administrative responsibilities:

• Ensure that auction invoices reach sellers as soon as possible.
• Handle all enquiries from sellers, buyers, clients and personnel pertaining to the auction.
• Send invoices to clients who haven’t received theirs.

Expense function:

• Gather and check all invoices of business area before submitting for purchase orders.
• Have invoices that is incorrect corrected at suppliers.
• Obtain authorization for the expenses from business area managers.
• Submit invoices, supporting documents and authorization to business area admin administrators for purchase orders.
• Follow up on payments to suppliers.
• Handle all queries from suppliers ito statements, invoices and payments.
• Check supplier statements and submit to Account payables clerk.
• Gather vehicle expense invoices swiped on fleet card of your business area and submit to fleet card administrator daily.
• Gather petrol and toll invoices swiped on fleet card of your business area and submit to fleet card administrator monthly before the 28th.
• Gather logbooks from drivers in your business area and submit private usage to fleet card administrator monthly before the 3rd.

Training:

• Responsible for the training of auction clerks.
• Regular training of any updates or changes.
• Keep up to date with changes on Flexi Auction.
• Training of Flexi Auction to auction clerks.

Accounts receivable management:

• Ensure that clients settle their accounts within the agreed terms.
• Follow up on account receivables that is not within the terms.
• Visit trade receivables that is problematic.
• Contact account receivables coordinator daily to obtain newest account receivable lists and receipts.
• Help to create facilities for clients.
• Weekly report to regional manager and finance and admin manager on the stance of account receivables.
• Manage major accounts with the necessary prudence and ensure that they are aware of what is going on in their accounts at all times.