Buyer (4 Years Fixed Contract) (Irene (Ap)) at Agricultural Research Council

Description

• Processing of transactions in line with the National Treasury Act and ARC policies and procedures.
• Receive and review requisition received and verify specifications for required goods and/or services with attachment(s), if any. Verification of the commodity used versus the product category (PI code) to ensure correctness. Source quotations, enter response and issue an order
• Capital Items: Process the RFQ for capex items within 2 days and finalise the adjudication of capex quotations within 14 days. Verify capex approval was granted. If not, return requisition to obtain approval.
• Running RFQs within the allotted turnaround times for requisitions exceeding R 2,000 and below R 30,000.00 ensure specifications/requirements comply, issue RFQ, after closure conduct pre-screening, evaluated with end user and process within 10 days.
• For requisitions exceeding 30,000 and less than R 500,000,00, including CIDB projects between R 200,000,00 and R 500,000,00: Ensure specifications are complete or adequate for suppliers to provide quotation, if not return purchase requisition (PR). Where required, e.g., Facility and capex projects, obtain nominations for Bid Specification and bid Evaluation Committee members confirmed by the SMR: AHP. Issue RFQ and obtain suitable suppliers on CSD & ARC supplier database. After closure, record responses, conduct pre-screening and evaluate with Bid Evaluation Committee. Prepare minutes and submit to IBAC for approval.
• Competitive bidding exceeding R 500,000,00: Ensure specifications are complete or adequate for suppliers to provide quotation, if not return purchase requisition (PR). Where required, e.g., Facility and capex projects, obtain nominations for Bid Specification and bid Evaluation Committee members confirmed by the SMR: AHP. obtain approval on the specification and issue out a tender advert After closure, record responses, conduct pre-screening and evaluate with Bid Evaluation Committee. Prepare minutes and submit to IBAC for approval. Submit it to the supply chain account to be presented at the CTC.
• Management of institute supplier database, Search for suppliers on the CSD to effect project-based procurement.
• Forward suppliers to Central Office for capturing into AX. Ensuring rotation in procurement by increasing supplier database

Handling of queries and monthly reports

• Report on outstanding requisitions older than 3 weeks not “Closed" and challenges experienced on a weekly basis, reason for delay to be provided.
• Irregular expenditure identified to be reported immediately with the necessary documentation with the Purchase Order and reason(s) obtain from the person responsible for the irregularity.
• Progress reports for the procurement of capital items and facility projects on monthly basis.
• SCM SharePoint management, Po’s will be scanned with the PO number, Filed appropriately.

Financial and general administration

• Should any invoices be received for processing of a PO that exceeds the 30-day payment required stipulated by National Treasury, it will be reported.

Communication Internal Stakeholders External Stakeholders

• Report on system challenges experienced when they occur, with details of the errors or problems encountered not later than the occurrence date, including communication to service desk.

Attendance of Meeting

• Attending of Monthly SCM meeting and Finance divisional meeting.

Requirements

• National Diploma in Supply Chain Management (SCM) specifically in Sourcing, Supply Management or Purchasing Management.
• Minimum of 2-3 years’ experience in the Finance or similar environment.
• Knowledge, experience and understanding of the Public Finance Management Act (PFMA),
• Preferential Procurement Policy Framework Act (PPPFA) and related legislation.
• Demonstrate understanding of communication between end users, SCM, Finance and service providers and importance of providing feedback on progress.
• Computer literacy and proficiency in the MS Office suite.
• Exposure to the Microsoft Dynamics AX system.
• Good analytical skills, report writing and organisational skills.

CLOSING DATE FOR APPLICATIONS: 06 AUGUST 2025