Jobs at Department of Community Safety Eastern Cape

Requirements

• National Diploma/Degree in Labour Relations / Labour Law / Human Resource Management / Industrial Psychology.  Be a South African citizen. Must have no criminal record. Applicants must be unemployed and never participated in an internship programme previously.

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Requirements

• Grade 12 or Matric Certificate. A minimum of 0 - 1 year driver/messenger working experience and a Valid SA Driver’s license (Code 10/C1). Professional Driver’s Permit (PDP). 

Duties

• Drive light and medium motor vehicles to transport passengers and deliver other items (e.g. Mail and Documents). Transport passenger/s and other items to the correct destination. Shuttling employees to various destinations for official purposes. Perform pre and post inspection to the vehicle.  Deliver, collect and distribute official documents, mail and parcels to the correct destination. Adhere to safety protocols and driving regulations.
• Check vehicle each time before driving e.g. oil, water etc). Refer vehicle when due for service, report mechanical defects to the supervisor and always keep the vehicle clean. Obtain authorisation for vehicle use, complete the required documentation and always keep all receipts and necessary prescribed records and logbooks.
• Assist with the checking of logbooks. Collect and deliver documentation and related items in the department. Copy and e mail transport documents. Assist in the registry office, assist with any other duties delegated by the supervisor. Assist with transport filing and signing delivery notes services

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Requirements

• National Senior Certificate with 0 working experience in and a national diploma (NQF Level 6) in Finance/Financial Accounting / Cost and Management Accounting will be added advantage.

Duties

• Receive order batch for processing payments. Check and verify invoices for correctness. Prepare and maintain Payment Monitoring Tool. Prepare creditor’s reconciliation. Compile payment vouchers. Capture payments on both BAS and LOGIS systems. Distribution of payment stubs to the beneficiaries. Verification of payment vouchers against payment stubs. Affix “PAID” stamp on all paid payment vouchers. Filing and safekeeping of payment vouchers. Retrieve payment vouchers requested by both internal and external auditors. Attend to service provider’s queries. 

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Requirements

• National Senior Certificate with 0 working experience and a national diploma (NQF Level 6) in Supply Chain Management /Accounting/Finance/Auditing/Management/ Public Administration or Management. Knowledge of BAS and LOGiS will serve as an added advantage. 

Duties

• Procurement source documents are verified and captured, once approved, the order is timeously placed with the supplier, in accordance with departmental policies and procedures and compliant with applicable legislative requirements. Procurement is done in accordance with departmental policies and procedures and compliant with applicable legislative requirements. Create and print orders on LOGIS system. Sourcing of quotation to ensure that they comply with the minimum requirements. Assist end users with the compilation of compliant specifications on the supply chain system. 

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Requirements

• National Senior Certificate and appropriate national diploma (NQF Level 6) as recognised by SAQA in Public Admin or Management/ Office Management/ Secretarial Diploma qualification. A minimum of 1-2 years of relevant experience and a valid south African driver’s licence..

Duties

• Provide administrative support to the district. Keep records of all relevant documents and fille them accordingly. Facilitate payment of safety patrollers.  Exercise control over the expenditure and maintenance of the district expenditure. Support Services on Asset and Fleet Management Services in the district. Arrange travelling and accommodation.
• Provide support and supervise on Supply Chain Management related matters within the district. Liaise with internal and external stakeholders in relation to procurement of goods and services. Provide Personnel Administration Clerical Support Services within the District.
• Manage staff performance and other human related issues. Assist with the implementation of policies and procedures to minimize risks of losses and promotion of effective management of district assets. Update registers and statistics. Handle routine enquiries. Maintain and update district asset register. Perform stock counting, verification and evaluation of the district assets. Perform asset reconciliation with accounting systems. Distribute documents/packages to various stakeholders as required. Keep and maintain the filing system for the component. Type letters and/or other correspondence when required.

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Requirements

• National Senior Certificate and appropriate national Diploma (NQF Level 6) as recognised by SAQA in Public Admin or Management/ Office Management/ Secretarial Diploma qualification. A minimum of 1-2 years of relevant experience in rendering administrative support to senior management. A valid south African driver’s licence. 

Duties

• Act as the first point of contact for Chief Director and maintain the effective working of the office. Provide administrative secretarial/receptionist support service to Chief Director. Manage diaries by scheduling, prioritizing and managing appointments, travel arrangements and preparations for meetings. Provide the secretariat services in the Chief Directors’ Office.
• Screening phone calls, inquiries and requests, and handling them when appropriate. Manage correspondence, track incoming and outgoing correspondence and ensure replies are produced within the required timeframe. Scrutinize  routine submissions / reports and make notes and/or recommendations for the Chief Director; respond to enquiries received from internal and external stakeholders; draft documents as required. Establish and maintain a document management and tracking system. Ensure the safekeeping of all documentation in the office of the Chief Director. 
• Record minutes/decisions and communicate to relevant role-players, following up on progress made. Monitor the Chief Director’s Office Budget, keeping record of expenditure commitments, monitoring expenditure, and alerting the manager of possible over- and underspending; checking and correlating BAS reports to ensure that expenditure is allocated correctly. Provide support to other members of the Branch as necessary. Maintain systems and procedures to support the efficient running of the office. Maintain the highest level of confidentiality and adherence to policies and procedures.

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Requirements

• National Senior Certificate and appropriate national Diploma (NQF Level 6) as recognised by SAQA in Public Admin or Management/ Office Management/ Secretarial Diploma qualification. A minimum of 1-2 years of relevant experience in rendering administrative support to senior management. A valid south African driver’s licence. 

Duties

• Act as the first point of contact for HOD and maintain the effective working of the office. Provide administrative secretarial/receptionist support service to HOD. Manage diaries by scheduling, prioritizing and managing appointments, travel arrangements and preparations for meetings. Provide the secretariat services in the HOD’s Office. Screening phone calls, inquiries and requests, and handling them when appropriate. Manage correspondence, track incoming and outgoing correspondence and ensure replies are produced within the required timeframe. Scrutinise routine submissions / reports and make notes and/or recommendations for the HOD; respond to enquiries received from internal and external stakeholders; draft documents as required. 
• Establish and maintain a document management and tracking system. Ensure the safekeeping of all documentation in the office of HOD. Record minutes/decisions and communicate to relevant role-players, following up on progress made. Monitor the HOD’s Office Budget, keeping record of expenditure commitments, monitoring expenditure, and alerting the manager of possible over- and underspending; checking and correlating BAS reports to ensure that expenditure is allocated correctly. Provide support to other members of the Branch as necessary. Maintain systems and procedures to support the efficient running of the office. Maintain the highest level of confidentiality and adherence to policies and procedures.