Buyers Assistant: Liquor at Woolworths

Introduction
To enable the achievement of the team’s commercial objectives by providing support to the Buyer, inputting into work streams where relevant, and ensuring the smooth running of the department.

Job description

• Administrative work related tasks and the completion thereof in a timely fashion
• Provide general administrative support to the matrix and commercial team
• Daily communication with the supplier base
• Communication with buyers / planners regarding supply and availability of product and ensure corrective action is taken
• Provide support into orders
• Manage price and promotion loading and maintenance of the promotional calendar
• Maintain static data
• Track, invoice, and reconcile supplier commitments and spend to ensure profitability
• Ensure all price and pack information is transmitted to all suppliers
• Prepare departmental presentations/reports, Excel worksheets and word documents
• Preparation of Contracts and Trading terms
• Price comparisons and benchmarking
• Management of departmental operating expenses
• Minutes of meetings – follow up on all outstanding issues from meetings
• Booking of meetings rooms, travel and parking
• Compile, update and maintain supplier files
• Preparation of monthly commercial presentations
• Handle ad-hoc queries 

Minimum requirements

• Minimum of 2 years relevant administration experience
• Diploma/Matric (Grade 12)
• System experience of COGNOS, CAM, JDA, and Oracle knowledge
• Computer literacy skills – proficient in Excel, PowerPoint and Word
• Excellent Presentation Skills
• Analytical skills
• Basic understanding of retail and retail accounting practices and financial principles.
• Basic understanding of Buying and Planning principles
• Willingness to learn.
• Behavioural Skills:
• Team Player
• Efficiency
• Administration orientation
• Initiative – ability to anticipate Buyer’s requirements and react in advance
• Ability and willingness to take routine decisions in the absence of Buyer
• Planning and organizing skills
• Good communication skills (verbal and written)
• Deadline orientated
• Good interpersonal skills
• Customer Service Orientation
• Ability to work and perform under pressure
• Attention to detail and analytical ability
• Integrity and ability to maintain confidentiality
• Work with team at varying levels
• Results driven and proactive
• Connecting People
• Open-mindedness and being able to see the bigger picture

Closing Date: 14th, May 2022