Buyers Assistant at Pick n Pay Stores Limited

Job Description

• The Hypermarkets are looking for an experienced Admin Assistant.
• The Admin Assistant in the Senior Buyer's office plays a vital role in supporting the buying and procurement processes within a retail environment.
• This position involves managing day-to-day administrative tasks, coordinating communication between suppliers and internal departments, and assisting the Senior Buyers in maintaining efficient and organized operations.
• The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced retail setting.

Qualification

• Diploma / Degree in business related studies
• 3 years retail experience
• 1 year in retail buying working knowledge
• Previous experience in buying office will be advantageous
• Valid Driver’s License
• Excellent computer skills i.e. Excel and SAP

Competencies:

• Excellent communication skills
• Methodical/Structure work ethic plan
• Organise and follow up on activities and plan
• Attention to detail
• Detail Orientation
• Numerical Reasoning
• Independence
• Adaptive to changing business environment
• Adhere to standards and policies
• Customer orientation
• Relationship between good stock control and sales

Key Responsibilities:

• Reports - Collate and pull adhoc statistical report and exception reports on request.
• Administrative Support -Provide general administrative support to the Senior Buyers, including managing schedules, organizing meetings, and preparing reports and presentations.
• Operational Vendor Management - Serve as a point of contact between the Senior Buyer, suppliers, and internal departments, ensuring clear and timely communication regarding orders, deliveries, and any issues that arise.
• Document Management - Organize and maintain all necessary documentation, such as contracts, invoices, and product specifications, ensuring they are readily accessible for the Senior Buyer.
• Vendor Relations - Support the Senior Buyer in maintaining relationships with vendors, including coordinating meetings, handling inquiries, and managing correspondence.
• Expense Reporting - Assist in the preparation and submission of expense reports for the Senior Buyer and maintain accurate records of all financial transactions.
• Project Assistance - Support the Senior Buyers in special projects, including product launches, seasonal campaigns, and inventory audits. Prepare presentations buyer presentations for meeting and projects.
• Maintain accurate promotional tracking. Load promotional deals into tracker, assist with briefing and co ordinate changes accordingly.
• Promotion and Marketing responsibilities include managing - Deal Banks, RMS, Adnote, Face of trade, Minutes/contact report and Vendor listing and management.