Buying Administrator at RCL Foods

Job Description    

• The purpose of the role will be to procure non packaging and ingredients (P&I) services and stock within agreed service level parameters. The successful incumbent will need to provide administrative support to the purchasing process ensuring compliance with procurement procedures

Minimum Requirements    

• Matric with mathematics 
• Preferably a Supply chain management / Finance or Procurment  Degree or diploma (3 years)
• Functional site/category required product/service performance standards
• Functional site and category-based business processes
• Procurement methodologies and principles
• SAP ‘’procure to pay’’

Duties & Responsibilities    

• Examines and analyses purchase requisitions for completeness and accuracy of information. Contacts the initiator to clarify or complete information and determines the method to process the requisition based on rand amount, time required, existing open contracts, and/or supplier industry profile.
• Checks that the product or service is not already contracted by RCL Foods and if so, establishes current price agreement. procurement of non-complex, non-contract items.
• Identifies and selects the vendor to procure requisitioned commodities from as informed by the buying mix of price, quantity, quality, BBBEE and delivery date.
• Prioritises workload to ensure adherence to procurement service levels on order turnaround, order accuracy and on-time in full deliveries.
• Ensures that the purchase orders are created on receipt of fully completed buying requisitions or workflows that have been approved in accordance with the Company policy and procedures, and Levels of Authority.
• Ensure that where there is a group contract, the orders are placed with reference to the group contract. Orders placed must be 85% on contract Communicates all late/unrealistic delivery dates to end users Expedites orders and resolves purchasing problems between management and the suppliers.
• Expedite orders to ensure that materials are shipped and delivered on promised dates. Communicate all late/unrealistic delivery dates to end users.
• Research new sources of supply.
• Provide procurement-related information and support as required to the functional managers and other internal customers for planning and operational purposes.
• Inform functional staff and vendors regarding procedural requirements.
• Maintain purchasing documents, files and records and follow up files of purchases, shipments, and related matters
• Compile any requisite information for any site/category procurement reports required
• File and safeguard records within area of responsibility.
• Compile ad hoc spreadsheets and analysis when required
• Capture data accurately and regularly onto SAP to enable access to reliable data and reporting for trend analysis and decision making

Deadline:11th May,2026