Cashbook Administrator at Hollard Insurance

Job Purpose

• To perform accurate and timely cashbook processing and bank reconciliations in line with company standards, ensuring integrity of financial records.
• To support the Management Accountants by maintaining by resolving discrepancies, and ensuring all cash transactions are correctly recorded.
• To contribute to strong financial control, audit readiness, and effective cash management through disciplined processes and adherence to policies.

Key Responsibilities:
Cashbook Administration:

• Process and capture all bank transactions (receipts, payments, transfers, bank charges, interest, etc) accurately and timeously in the financial system, ensuring correct general ledger allocations.
• Assist in the on boarding of new brokers by opening bank account.
• Assisting our business partners with any changes or amendments to their banking profiles by working closely with bank support.

Bank Reconciliations:

• Prepare daily, weekly, and monthly bank reconciliations, identifying and resolving reconciling items promptly. Maintain proper supporting documentation and ensure all reconciling items are cleared within the agreed timelines.

Payments and Receipts Allocation:

• Accurately allocate incoming receipts to the correct accounts and clear suspense accounts. Support payment processes by validating information and ensuring completeness of documentation within control frameworks.

Month-End Support:

• Ensure all cashbook transactions are processed before month-end deadlines. Assist the Management Accountants with journals, reconciliations, and reporting schedules.

Risk Management & Compliance:

• Ensure adherence to internal controls, finance policies, and audit requirements. Identify unusual transactions or discrepancies and escalate appropriately. Maintain audit-ready records at all times.

Stakeholder Engagement:

• Respond to internal and external queries related to cashbook transactions and reconciliations. Liaise with banks and stakeholders to resolve discrepancies and ensure smooth financial operations.

Continuous Improvement:

• Identify opportunities to improve cashbook processes and enhance efficiency through better controls or system utilisation.

Required Knowledge and Experience    
Required Experience

• 3–5 years’ experience in a finance administration or cashbook role
• Proven experience with bank reconciliations and high-volume transaction processing
• Exposure to financial systems (e.g. Great Plains or similar) advantageous
• Insurance industry experience will be an advantage 

Required Knowledge and Skills

• Strong understanding of bank reconciliations and cashbook processes
• Working knowledge of accounting principles (debits/credits, GL allocations)
• Attention to detail and high level of accuracy
• Strong problem-solving and reconciliation skills
• Good communication skills (written and verbal)
• Time management and ability to meet tight deadlines (especially month-end)
• Proficiency in Microsoft Excel (e.g., formulas, reconciliations, data analysis)
• Strong control mindset and adherence to governance and compliance requirements

Educational Requirements    
Required Qualifications

• Matric
• Relevant Finance Diploma or Degree advantageous

Deadline:8th June,2026