Chief Clerk: Rates& Taxes at Beaufort West Municipality

JOB PURPOSE:

• To coordinate and control the application of accounting procedures by attending to the verification, reporting, processing and reconciliation of property rates for the Beaufort West Municipal area to maintain property rates and valuation roll data by updating and adjusting property category and valuation roll data to ensure the correct property rates are levied to owners, verifying property rates transactional data to facilitate the calculations of property rates before the issuing of rates clearance certificates, guiding and developing personnel, attending to more complex enquiries and providing information and/or guidance on procedural requirements to manager, public and personnel and providing general administrative/clerical support to ensure that customer requirements are promptly and professionally attended to in accordance with laid down procedural instruction/guidelines. To ensure proper records of applications for certain discounts/rebates and to provide timeous reconciliations to management regarding the above. To inform management of any area of concern. Ensures correctness and processing of sewerage, refuse and rates for the whole Beaufort West Municipal area in accordance with relevant legislation and council policy.

REQUIREMENTS:

• Grade 12 with Accounting
• High Computer Literacy: MS Office & MS Excel
• Knowledge of a Municipal Billing System
• 0 - 2 years relevant experience

KNOWLEDGE AND SCOPE OF WORK:

• A Chief Clerk for Rates & Taxes is a supervisory municipal finance role responsible for managing property tax levying, valuation registers, and billing compliance
• Performs complex administrative functions which require specialized knowledge; and Operates under limited supervision

PHYSICAL REQUIREMENTS OF THE POST:

• The physical attributes required for the performance of tasks associated with specific key performance areas in this post necessitates that the incumbent be physically fit and able bodied.

KEY DUTIES:

• Administer levying rates and taxes in accordance with legislative prescripts and provide billing services
• Valuation Roll Administration, Information Capturing and Update
• Implementation of Supplementary Valuation Rolls
• Raising of Interim Debt Assessment Rates and Perform Property Rates Journals
• Levies on Sewerage, Refuse and Rates and Taxes
• Masterfile Maintenance
• Review and Issuing Rates Clearance Certificates
• Administration of Rebate Applications
• Registration of Transfer Deeds
• Handling of Public Enquiries / Disputes /Objections / Appeals related to Property Rates
• Reconciliation of Valuation and Taxes
• Supervising staff member
• Control administration related to Property Rates
• Procedures, systems and controls to Property Rates, Sewerage and Refuse Levies