Clerk Engineering at Sasol

Purpose of Job

• To provide dedicated administrative and control support for the verification and validation of work completed by service providers prior to invoice approval. The role ensures that all contractor invoices are accurate, supported by verified work completed, and compliant with organisational governance and control requirements.

Key Accountabilities

• Verify that all invoices submitted by service providers are aligned to actual work completed.
• Validate quantities, rates, and scope against approved work orders and supporting documentation.
• Identify and prevent overpayment, duplicate claims, and incorrect invoicing.
• Ensure invoices meet internal control and compliance standards prior to approval.
• Apply structured verification processes to ensure adherence to internal controls.
• Maintain proper audit trails and supporting documentation for all verified transactions.
• Support audit readiness by ensuring completeness and accuracy of records.
• Collaborate with internal stakeholders (QCs and Hub Planning) to resolve invoice discrepancies.
• Maintain accurate records of work completed and verified.
• Ensure integrity and reliability of data used for decision-making purposes.
• Provide ad hoc team administrative support as required.

Formal Education

• Grade 12 (Matric) or NQF Level 4 Qualification.
• Relevant administrative qualification will be advantageous.

Working Experience

• 2-5 years’ experience in an administrative and contractor management environment.
• Experience in invoice verification, cost control, or procurement processes (preferred).
• Proficiency in Microsoft Excel.

Professional Skills
Technical / Functional Skills:

• Knowledge of relevant systems and tools (e.g., SAP).
• Understanding of operational processes, including quality control and invoice verification procedures.

Analytical and Problem-Solving Skills:

• Ability to interpret data and identify trends or discrepancies.
• Root cause analysis capability to resolve invoicing and process issues.
• Evidence-based decision-making skills.
• Effective troubleshooting ability.

Communication Skills:

• Strong report writing and documentation skills.
• Ability to present findings clearly and professionally.
• Stakeholder engagement with service providers and internal teams.
• Professional verbal and written communication skills.

Planning and Organising Skills:

• Strong time management capability.
• Ability to prioritise workload effectively.
• Competence in managing multiple tasks or projects simultaneously.
• Consistent ability to meet deadlines.

Attention to Detail and Accuracy:

• Ensuring compliance with required standards and policies.
• Maintaining accurate and reliable records.
• Strong quality-focused mindset.

Compliance and Governance Awareness:

• Understanding of relevant policies, procedures, and legislation.
• Ability to work within established governance frameworks.
• Ensuring audit readiness and adherence to compliance standards.

Adaptability and Continuous Improvement:

• Ability to adjust to changing work environments and demands.
• Openness to learning new systems and processes.
• Focus on driving improvements and efficiencies.