Polokwane Municipality is a local municipality within the Capricorn District Municipality, in the Limpopo province of South Africa. It shares its name with the city of Polokwane.
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Grade 12, National Diploma in Office Administration/Secretariat/Equivalent will be an added advantage.
0-2 Years' relevant experience. Communication skills, Computer Literacy, especially Microsoft Excel and word.
Valid driver's license. Should have good typing skills, good communication skills, confidentiality and good computer skills.
Knowledge of file tracking system, registry services and records management prescripts. “Graduates in the relevant field will be prioritised”.
Duties:
Provides secretarial support to various Committee sittings and Forums, by referring to the approved schedule of Committee Meetings and confirming/ reporting any deviations from the schedule to the immediate superior.
Communicate with directorates for inclusion on the agenda and the submission of reports and agenda items. Circulating notification, agenda and minutes to committee members.
Provides secretarial support to various Committee sittings and Forums, by referring to the approved schedule of Committee Meetings and confirming/ reporting any deviations from the schedule to the immediate superior.
Communicate with directorates for inclusion on the agenda and the submission of reports and agenda items. Circulating notification, agenda and minutes to committee members.
Coordinating the set-up of venue for the meetings. Performing specific secretarial sequences at meetings with regards to circulation and completion of attendance registers and recording of proceedings/recommendations.
Prepare minutes and notifications of meetings. Recording and updating committee meetings attendance registers. Provide information on request with regard to long-term/continuous absenteeism of officials / delegates to committee chairpersons.
Updating committee files, records and delivering of agendas to records section for filling purpose.
Ensure that laid down guidelines are applied and all secretarial and support requirements associated with the Committee functions is efficiently undertaken and completed.
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