Company Secretariat at SA: Central Energy Fund

REQUIRED MINIMUM QUALIFICATIONS AND EXPERIENCE

• LLB degree (NQF level 8) or equivalent qualification.
• A minimum of 5-8 years’ experience in secretarial, governance, compliance role or legal practice.
• Experience in the public sector is preferred.
• A Masters’ Degree (NQF level 9) in Law or related field will serve as an added advantage.

KEY PERFORMANCE INDICATORS

 Board and committee support

• Organize and coordinate Board meetings, including preparing agendas, distributing documentation, and recording minutes.
• Liaise with management to prepare updated information on outstanding action items so that an update is provided in meetings
• Follow up on matters arising from Board and committees and guide Board, Sub Committees and management on protocols required prior to submissions sent through to the Board.
• Obtain sign-off minutes from chairperson of the respective meetings
• Completion of annual returns for submission to CIPC.
• Manage and maintain statutory records of CEF and subsidiaries

Facilitate Board and Subcommittee Governance

• Guide board and sub-committee members with regards to duties responsibilities and powers.

Corporate Governance

• Communicate legislative and corporate governance developments to the board and sub committees by providing them with guidance on how legislation impacts the company
• Ensure that the Board adheres to governance frameworks and provide guidance on matters of ethics, transparency, and accountability.
• Bring irregularities or non-compliance to the attention of the Group Company Secretary.

Stakeholder Communication and Support

• Act as the primary point of contact between the Board, stakeholders, and regulators, managing inquiries and fostering open communication.
• Facilitate the flow of information to and from the Board, ensuring stakeholders are informed about key decisions and updates.

 Record-keeping and Documentation

• Maintain accurate and secure corporate records, including Board resolutions, shareholder agreements, contracts, and governance documents.
• Ensure compliance with record-keeping laws, particularly regarding confidentiality and document retention.

Reporting

• Responsible for reviewing reports for submission.
• Responsible for compiling governance reports.