Company Secretary Assistant at Assupol

Duties & Responsibilities:

Assist with the preparation of Meetings (defined as Board, Board Committee, Board sub-committee, Task Team, Trust and Retail Funds)

• Attend all meetings
• Assist with the preparation of all minutes of the meetings and the timely distribution of minutes to attendees, both internal and external
• Assist on an ongoing basis on following-up with matters discussed at and arising from meetings

Provide ongoing assistance to the Senior Executive Manager regarding the company secretarial related functions

• Assist with the administration of the annual board calendar and the arrangement of all meetings.
• Attend to the submission of returns to the CIPC and the XBRL conversion of the AFS for submission as part of the Annual Return of each entity.
• Assist with the regular updating of the company corporate governance registers.
• Assist with the regular updating of governance policies, standards and frameworks, including Terms of Reference, MoI, etc.
• Attend to the arrangement of meetings as and when the need arises
• Assist in the preparation of board and board committee meeting packs and the timely dispatch to the attendees of meetings.
• Following up with meeting contributors on the finalization of meeting documents (including Matters arising documents) and the timely publication of meeting packs on Diligent.
• Guidance to Directors in terms of their responsibilities, Meeting quorums, delegation of authority etc.
• Assistance with the short-term insurance requirements of the Trust and the Retail Funds.
• Director appointments, onboarding and orientation, terminations and training assistance.
• Engagement with Directors and senior individuals on various matters.
• King IV compliance monitoring of the Group and separate entities.
• Responding to queries from internal and external auditors.
• Assisting with KYC and lease application form completion and information.

Requirements

Formal Education:

• Grade 12
• A post-graduate degree in law, finance or accounting
• Company Secretarial / Secretarial Diploma
• Paralegal diploma (advantage)

Experience:

• 3 - 5 years as an Assistant Company Secretary in a large corporate