Contract Administrator at Transport Education Training Authority (TETA)

KEY PERFORMANCE AREAS 
Customer Relations

• Provide support to internal and external stakeholders;       
• Attend to contract related queries from stakeholders;
• Attend and participate in annual workshops targeting SDFs and relevant stakeholders;
• Participate in provincial activities (Career and industry exhibitions and job fairs)

Finance and Chamber Administration 

• Record, prepare and submit payment requisitions/ claims for payment and provide proof of payments to stakeholders;
• Upload claim documents on QMS and Papertrail;
• Assist with the Coordination travel arrangements for the chamber and Chamber Committee members;
• Ensure that Subsistence, Travel and Chamber Committee allowance claims are processed and submitted to HR;
• Provide personal assistance to the chamber Executive Officer timeously;
• Assist with the arrangements and coordination’s of Chamber Committee meetings and minute-taking;
• Arrange chamber meetings accordingly; 
• Keep an updated and accurate filing system of all chambers administrative documents;
• Coordinate general procurement within the chamber in line with SCM processes;
• Assist in addressing audit queries

Contract Administration

• Assess DG claims;
• Prepare evaluation reports and cheque requisition for payments;
• Capture contract deliverables on QMS and Papertrail;
• Capture learnership agreements on QMS and Papertrail;
• Prepare addenda to contracts;
• Maintain an up-to-date filing system of all documentation in support of DGclaims;
• Assist in generating DG contracts and related addenda as and when required;
• Upload new contracts on QMS and Papertrail;
• Provide inputs to DG report and Commitment schedule;
• Communicate contract deviations;
• Maintain an updated registered SDF/Stakeholder database

Requirements
MINIMUM REQUIREMENTS
Experience and Qualification

• M+3 qualification in HRM/ETD or relevant tertiary qualification;
• Minimum of 3 years’ administrative experience, 1 year of which should be experience working with contracts and financial aspects thereof;
• Exposure to ETD/SETA environment will be an added advantage;
• Have at least code 8 driver’s license; 
• Willingness to travel and work overtime 

Knowledge and Skills

 Knowledge and understanding of:

• The ETD/SETA  environment will be an added advantage;
• Contract management;
• The following legislations - Skills Development Act, Skills Development Levies Act, National Skills Development Plan, Public Finance Management Act, Quality Council for Trades and Occupations Act, Protection of Personal Information Act and South African Qualification Authority

Skills

• Administration skills, project management skills;
• Good interpersonal skills (both written and verbal); 
• Telephone etiquette skills;
• Computer skills including MS Word, MS Excel, MS Outlook, MS Power Point