Contract and Hire Administrator - JHB at PricewaterhouseCoopers (PwC)

Role Summary:

• PwC has an opportunity available for an experienced Contract and Hire administrator within our Internal Firm Services division. The successful incumbent will play a crucial role in ensuring accuracy and integrity of employee contracts within the Workday HR Management system and DocuSign while ensuring compliance with company policies and legal regulations. You will collaborate with various teams to input, validate, and maintain employee related information, contributing to the smooth functioning of HR and payroll processes. Your attention to detail, data accuracy, and understanding of HR operations will be essential to the success of our organization.

Qualifications / Certifications required:

• Matric certificate
• Additional certifications or training in HR, data management, or relevant fields.

Experience required:

• Proven experience in data entry, preferably within an HR context.
• Familiarity with HR operations and understanding of employment-related information and contract generation.
• Proficiency in using HRIS systems, particularly Workday, is advantageous

Responsibilities of role:

Offer and Contract management:

• Prepare and extend employment offers ensuring alignment with company compensation guidelines and benefits packages.
• Draft employment contracts, outlining terms and conditions of employment, and ensure necessary approvals are in place.

Onboarding:

• Facilitate new hire paperwork, including employment contracts, confidentiality agreements and other relevant documents.
• Coordinate pre-employment background checks, reference verifications, and other necessary screenings.

Compliance and documentation:

• Accurately capture and input employee data into the Workday HCM system, including personal details, employment history, compensation, benefits, and performance-related information.
• Maintain accurate and up-to-date records of all candidate and employee information ensuring compliance with company policies and regulatory requirements.

Communication:

• Serve as a point of contact for HC business partners and Talent Acquisition team members, providing updates on the recruitment progress and answering inquiries.
• Coordinate with relevant teams to ensure a seamless transition from hiring to employment.

Process Improvement: 

• Suggest and implement process improvements to enhance the efficiency and accuracy of data capture and maintenance procedures.
• Stay informed about industry trends and best practices in recruitment and onboarding.

Data Security: 

• Adhere to data security and confidentiality protocols when handling sensitive employee information, ensuring compliance with privacy regulations.

Technical proficiency:

• Familiarity with HR software and tools for managing employee data, contracts and onboarding process.
• Ability to gather and interpret HR operations metrics and data to improve HR operations processes and decision making.

Skill sets required:

• Thoroughness with strong attention to detail  in reviewing contracts, documents and candidate information to avoid errors and ensure accuracy.
• Excellent organizational skills to manage and track multiple employee records effectively.
• Strong verbal and written communication skills for interaction with cross-functional teams.
• Ability to handle sensitive and confidential information with the utmost discretion.
• Problem-solving skills to address challenges that may arise during the hiring and onboarding process and find practical solutions.
• Time management in prioritizing tasks, managing deadlines and ensuring timely completion of hiring related activities.
• Discretion in handling sensitive candidate and employee information with a strong commitment to maintaining confidentiality.
• Adaptability and flexibility to adapt to changing priorities, evolving business needs and industry trends.