Controller Documents & Standards, C Upper, HO121/23GS at Seriti

The role:

The purpose of this role is to maintain and control Operation Level Documents (OLD). Manage new and changed OLD documents by means of the document control system for the approval tracking, accurate recording and issuing of quality documentation

Key performance areas will include, but will not be limited to:

• Control specified Seriti Governance Documents
• Ensure that the review and revision of all Divisional Level Documents takes place timeously
• Basic rebrand and content review of specified Divisional Level Documents
• Ensuring that the format of Seriti governance documents aligns with the Governance and Records management standards
• Maintain a Master Index (per function/department) of operational documents in use
• Maintain the relevant documents as specified in the Document Management system(s)
• Communicate updates of documents to the relevant parties
• Provide support to functions at operational level on document layout and accessibility
• Trac and monitor the reviewing and re-authorization of control documents
• Ensure specified legal appointments are effectively captured in the appropriate document management system
• Provide required documents and legal appointment notifications to the DMR
• Compile and provide LA control reports as required
• Assist and or provide support during audit/preparations and compliance reviews
• Support business in the optimisation of documents control systems

You will need:

• Grade 12
• Proof of registration towards a certificate or National Certificate in Administration, IT or Database Management
• Minimum of 3 years experience in data management and auditing systems
• Proficiency in MS Office
• Valid driver’s license and own transport
• In possession or able to obtain a valid Certificate of Fitness

Advantageous:

• Mining/Engineer qualification
• Exposure to data management systems or project environment