Conveyancing Paralegal - Commercial Bonds at Adams & Adams

Requirements

Key Skills, Knowledge and Competencies

• Strong understanding of conveyancing processes including transfers, bonds and cancellations.
• In-depth knowledge of commercial bond registrations and related loan documentation.
• Ability to independently manage conveyancing matters from inception to registration at the relevant Deeds Office.
• Ability to interpret loan conditions, title conditions, deeds office records and Surveyor General diagrams.
• High level of technical accuracy in drafting, reviewing and preparing conveyancing documentation.
• Strong risk awareness, including the ability to identify discrepancies and ensure regulatory compliance.
• Excellent verbal and written communication skills, with the ability to liaise professionally with clients, banks, attorneys and stakeholders.
• Strong organisational and time-management skills to manage multiple files, deadlines and priorities.
• Team-oriented approach with strong interpersonal skills and a proactive work ethic.
• High level of accuracy with meticulous attention to detail.
• Proficient in Microsoft Office and conveyancing systems including LexisConvey, Webconvey, Stordoc and L@W / E4.
• Excellent typing skills with a minimum speed of 45+ words per minute.

Key Responsibilities

• Acknowledge instructions, open files and conduct initial perusal and understanding of loan conditions.
• Perform deeds office and related searches and accurately interpret records.
• Initiate and maintain communication with clients and linked attorney firms throughout the transaction.
• Independently prepare loan documents for signature by clients.
• Draft and prepare conveyancing documentation, including applications, powers of attorney, waivers of preference, resolutions and conveyancer’s certificates.
• Provide weekly progress reports to clients and bankers.
• Liaise with managing agents and linked attorney firms to ensure smooth transaction progression.
• Prepare lodgement documents and attend to all lodgement arrangements.
• Ensure all loan conditions are met to facilitate successful registration at the relevant Deeds Registry.
• Manage registrations within agreed turnaround times and service level standards.
• Attend to all financial aspects of transactions, including the collection of costs and disbursements.
• Respond to and resolve accounting and financial queries related to conveyancing matters.

Education

• Matric or equivalent qualification.
• Secretarial Diploma.

Experience

• Minimum of 7+ years’ experience handling mortgage bond registrations.
• Demonstrated experience in commercial bond conveyancing matters.
• Proven ability to manage conveyancing transactions independently from inception to registration.
• Experience managing high volumes of conveyancing files with excellent typing skills.