Coordinator II (P8) (College of Business & Economics: Department of Transport & Supply Chain Management) at University of Johannesburg

Job description

• The College of Business and Economics is recruiting a Coordinator to support the Department of Transport and Supply Chain Management Senior Manager. This role demands outstanding planning and organisational skills in rendering excellent administrative support.

Responsibilities:

• Plan and oversee the logistics related to examinations and graduations for the Department.
• Manage back-office student registrations and module/programme cancellations.
• Oversee the import of examination marks and execution of mark changes on ITS.
• Oversee timetables for non-subsidized programmes and study school logistics.
• Coordinate travel arrangements for administration and lecturing staff, including accommodation and financial processes.
• Oversee academic planning and administration in alignment with the university’s annual academic calendar.
• Oversee the preparation and distribution of study materials.
• Supervise and support administrative staff to ensure smooth daily operations.

Minimum requirements

• A Bachelor’s degree/equivalent qualification on NQF level 7.
• A minimum of three (3) years’ experience in academic administration for undergraduate student life cycles in relation to enrolment, applications, registrations, assessment, and graduation in a higher education environment.
• A minimum of three (3) years’ experience in managing/co-ordinating a wide range of administrative and executive support related tasks in a higher education environment.
• Extensive experience (at least 5 years) with Integrated Tertiary software (ITS), HEDA, Perceptive Content
• Strong understanding of MAMS, and academic structures
• Advanced computer literacy in Windows, MS Office (MS Word and Excel).

Competencies and Behavioural Attributes:

• Excellent time management skills, ability to multi-task and work in a high-pressured environment.
• Ability to work independently, exercise judgement, and maintain confidentiality.
• Proven track record of working on projects, from conception to successful completion.
• Demonstrate proactive approaches to problem-solving with strong decision-making capability.
• Ability to coordinate and facilitate committee meetings.
• Excellent communication skills (written and verbal) with a high level of proficiency in English and one other official South African language.
• Social perceptiveness and the ability to handle conflict situations in a diplomatic manner.
• Ability to work under pressure in a multi-campus environment.

Recommendations:

• Faculty Administrative Experience
• Knowledge of Faculty Rules and Regulations
• Knowledge of UJ academic policies and administrative processes.
• Strong leadership skills with experience in team management.