Corporate Services Administrator at MultiChoice

Admin – High Risk

Budgets/ Recons:

• Work with managers and coordinators as per below:
• Review agreed sponsorship and event budgets together with managers and coordinators.
• Assist the Corporate Services department with processing of CE’s on Coupa for the GE Budget
• Get APCC Approval on all supplier quotes
• Process quotes and track in line with agreed sponsorship and event budgets (both with amounts and Po’s issued)
• Po’s to be processed in line with company finance policy
• Report on budgets on a weekly basis with Corporate Services team
• Sign off/ close of budget recons at end of each event/project
• Keep record of any savings/ special negotiations on specific projects
• Recons on events and sponsorships
• Finance reports on events and sponsorships
• Budget tracking of M-Net budget
• Work with the MultiChoice Finance Administrator on all CE’s to be paid from the MC budget
• Ensure suppliers are paid timeously and according to policy
• Storeroom management
• Assist the Executive PA to Corporate Affairs with the management of the Executive Heads diaries and admin duties should they be on leave.
• Arranging catering/venues/boardrooms for meetings

Sponsorship, Event Support and Stakeholder Management – High Risk

• Provide support on events where there are regulatory stakeholders invited
• Liaise with protocol officers when Minister’s attend events
• Ensure that all protocol is followed when Minister’s attend events
• Deliver all invitations to Ministers for MultiChoice events
• Provide the events and sponsorships teams support on their bigger campaigns or when there are numerous events taking place and extra staff is required

Travel/Transfers

• Assisting with booking transfers for Corporate Services team where necessary
• Assist with booking flights and accommodation for the team and guests attending events
• Ensure all documentation is in order for international travel for Senior Manager Corporate Services
• Assist with loading  SNT for team

Procurement – High Risk

• Assist Corporate Services with administration pertaining to the onboarding of new suppliers
• Tracking supplier contracts with agreement limits spend and expiry dates.
• Work with Procurement on bringing in new suppliers to support the Corporate Services/Affairs department
• Liaise with Procurement to ensure that all contracts are signed timeously
• All necessary Procurement documentation is received from the supplier and shared with Procurement timeously
• Keep supplier up to date with regular feedback on where their application is within the Procurement process
• Ensure that Procurement are in all pitching sessions

VIP Decoder Management – High Risk

• Manage the VIP Subscription audit on a yearly basis
• Liaise with MultiChoice Executives and their different stakeholders once the audit has been completed
• Update the Group Executive Head Corporate Affairs and MultiChoice South Africa CEO on all updates made to the VIP            list
• As the custodian of VIP decoder management:
• Liaise with Risk and Compliance on the VIP Policy and SOP
• Liaise with the customer and installation teams on all VIP Decoder and installation queries
• Liaise with VIP customers and keep them up to date on their query status
• Liaise with business units across MultiChoice 
• Ensure the VIP Policy and SOP are adhered to

Qualifications

• A relevant diploma or degree, relevant experience, and computer literacy

Experience

• At least 5-8 years’ experience in the Corporate Service Administration.
• Three years of experience planning, RSVP and Registration
• Ability to introduce new ideas and foresee potential problems at events
• Communication and writing skills adapted to fit different styles, particularly with outside vendors.
• High attention to detail and the ability to establish priorities.
• Ability to work within a budget and very timeline.
• Flexibility to travel and work long hours