Creditors Clerk (Group Expense) - Brackenfell at Shoprite Group of Companies

Purpose of the Job    
The purpose of the Creditors Clerk (Group Expense) is to accurately capture, reconcile, and prepare accounts for payment of goods and services delivered according to the Supplier Agreements. The role participates in various aspects of the end-to-end supplier accounts cycle at various times, including but not limited to capturing invoices, processing invoices for payment, processing debits and credits, daily reconciliation of payments processed in relation to invoices processed for payment, and associated debits and credits for processing. The role also supports suppliers with queries relating to accounts, payment statements, and related activities. The role assists with supplier and third-party communications, sending payment confirmations and reports to suppliers. Reporting to the Creditors Supervisor the role is accountable for participating in the required support activities as defined by the Creditors Supervisors relating to any aspect of the end-to-end supplier payment process.

Job Objectives    

• Perform various aspects of the end-to-end supplier accounts cycle at various times, including but not limited to capturing invoices, processing invoices for payment, processing debits, and credits, daily reconciliation of payments processed in relation to invoices processed for payment and associated debits and credits for processing.
• Assist in verifying supplier banking details and capturing bank details on an online banking system.
• Control payment batches daily on SAP and Internet banking, follow up, and resolve any issues with the supervisor.
• Action daily payment runs and importing of files to online banking systems and the backup of payment history.
• Perform reconciliations to determine if daily payments are processed, and balance with invoices processed.
• Determine the status of invoices and/or statements and assess whether debits or credits need to be processed on supplier accounts.
• Assist with sending invoices, statements, and/or payment confirmation reports to suppliers.
• Action all requests and assist with supplier queries relating to the end-to-end activities defined in the supplier payment and reconciliation process.
• Respond by phone & e-mail to supplier and internal queries correctly & timeously in a professional manner.
• Ensure that all daily, weekly, and monthly duties and deadlines are met consistently.
• Action all filing and/or archiving for audit purposes.
• Perform ad hoc administrative tasks - as required.

Qualifications    

• Grade 12 with accounting or equivalent - (essential).
• Accounting certificate, diploma or equivalent - (advantageous).

Experience    

• +1 relevant experience in a creditors clerk, financial, administrative or similar role - (essential).

Knowledge and Skills    

• Microsoft Office 365 - Outlook, Excel - (essential).
• Working knowledge of creditors documents e.g. statements, invoices, remittances, EFT’s - (essential).