Debtors Clerk - Irene at ESKORT

Debtors Clerk - FMCG (Gauteng, Irene)

We have a Debtors Clerk vacancy at our Irene Office, and we are looking to hire candidates with extensive debtors knowledge and experience. 

The ideal candidate will be responsible for overseeing and keeping record of customers’ accounts. This is a permanent position, reporting to the Account Section Supervisor. 

QUALIFICATIONS:

• Grade 12 (Matric Certificate).
• Tertiary Qualification (desirable) or studying towards a Bookkeeping or Finance Degree would be advantageous.

EXPERIENCE: 

• Minimum of 4 – 6 year’s work experience in a similar role.
• Accounting System experience would be advantageous.

SKILLS REQUIRED: 

• Proficiency in English and effective verbal and written communication skills.
• Customer service orientation, problem solving and negotiation skills.
• High degree of accuracy and attention to detail.
• Excellent interpersonal skills and the ability to build relationships for the long-term.
• Proven ability to calculate, post and manage accounting figures and financial records.
• Willing to work in a team environment and to practice sound professional behaviour within a team.

JOB ACTIVITIES:

Bank Reconciliation

• Capturing and / or importing bank transactions into SAGE Evolution
• Accurately allocating bank transactions to customer and supplier accounts
• Reconcile bank balance to bank statement via SAGE recon module

Customers (Debtors)

• Allocate receipts to customer invoices / credit notes as per remittance received
• Investigate and resolve queries on customer accounts (Investigate and follow up on unallocated invoices and credit notes / claims)
• Process approved price claims on accounts
• Send out weekly and monthly statements to customers
• Maintain and update customer details on SAGE
• Inform customers regarding overdue accounts
• Receive and review customer credit applications and send for credit verification checks
• Ensure customer accounts are placed on hold or taken off hold and inform relevant parties of such changes
• Send a payment clearance letter to the relevant parties when a pay in advance customer made payment and cleared on the bank with approval from management

Maintain Customer Age Analysis

• Review and maintain the account receivable age analysis on a weekly/monthly basis according to allocated customer accounts and attend weekly meetings with Management to go through and discuss the Age Analysis

Basic General Journals

• Rounding – round cents to match invoice / payment
• Approved reclassifying journals – re-allocate amounts when needed
• Rebate and discounts – account for as per signed customer agreements and remittances

Credit Notes and Tax invoices

• Prepare credit notes as authorised, pass credits and raise Tax invoices not related to inventory. (Only when approved by authorised manager)

Customer Credit Limits

• Uplift customer credit limits on managements’ request / approval

 Pay in Advance Customers

• Send a payment clearance letter to the relevant parties when a pay in advance customer made payment and cleared on the bank with approval from management

Other

• Reconcile Services accounts (Intercompany) accounts.
• Send out National/Factory/Marketing expenses reports.
• Process monthly Staff accounts journals (intercompany retail stores)
• Assist with ad hoc tasks as needed