Debtors Team Leader - Sandton at Bluespec Holdings

Job Functions:

• Managing collections and ensuring that collections targets are met. Managing age analysis, claim numbers and stages within acceptable Group Standards.

Job Responsibilities:

.Ensure the achievement of monthly collect ions targets.

• Adhere to monthly target forecasted and calculated according to Group Standards.
• Ensure collections targets are met monthly and debtors ageing is within accepted parameters including stages.
• Ensure Bordereaux statements are accurate as well as invoices are sent out timeously.
• Ensure outstanding items on the debtor’s recon are minimal as well as stages.
• Optimize cash flows.
• Liaise with all departments to ensure timeous posting.
• Ensure salesforce are captured accurately and timeously.

Manage and control costs to achieve/exceed budget.

• Ensure that credit notes and losses to FAM are minimised.
• Analysed discrepancies and irregularities and ensure that it is rectified.
• Check all credit notes passed onto AP and AR before approval/decline and ensure effective communication of these adjustments to the creditors team.
• Justify reasons for not keeping to SLA to ensure bad debt is minimised until clean-up is completed.

Establish internal controls to deliver efficient processes and systems.

• Maintain debtor’s client data base, opening new clients, setting up AR business partners, blocking inactive accounts.
• Monitor and drive outstanding Stage 3claim numbers daily to meet acceptable rollover target and client SLA.
• Escalate  operational queries n stage to operations to be investigated and finalised.

Prepare and complete financial budgets, information, and reporting.

• Prepare daily comprehensive stage reports as well as daily posted reports.
• Provide weekly cash flow projections forecast.
• Identify problems, notify management and resolve.
• Provide ad hoc information and reporting to Debtors Manage as and when required.

Ensure internal and Group governance and compliance standards are met at all times.

• Stay updated on industry and legislative changes.
• Ensure high quality invoicing and collection procedures are adhered to.
• Ensure all team members follow accounting principles.

Management of Dreamtec relationship

• Liaise with the designated person in First Assist on ant Dreamtec amendments, queries and errors.

Training, coaching, and knowledge sharing to staff.

• Continuously identify areas of training needs and upskilling staff.
• Provide the necessary coaching and knowledge sharing to staff where required.
• Encourage co-working and motivate staff.
• Drive performance management and conduct regular performance appraisals!

Requirements

Job Requirements:

• 5 Years Debtors Experience
• 2 Years Supervisory Experience
• National Diploma
• Microsoft (all suite) – advanced
• Accumatica, Dreamtec and Salesforce