Current Vacancies at Bluespec Holdings

Job Function:

• Ensure structures and processes are in place to protect the Group in terms of legislation and compliance, and internal best practice. Ensure administration is in order. 

Job Responsibilities:

 Ensure timeous and accurate completion of new starter administration.

• Check for accuracy of data on the “Authorisation to Employ” document and correct if not.
• Confirm that previous incumbent has left/resigned and that payroll has been notified.
• Obtain relevant signature of approval on the “Authorisation to Employ”.
• Request supporting documents and policies from Branch HR administrator.
• Complete relevant checks on prospective employees.
• Produce letters of appointment and contracts according to company standards.
• Employment contracts administration.

Provide support and assistance  with the Disciplinary and Grievance Procedures.

• Schedule meetings with labour consultant to chair disciplinary enquiries.
• Obtain relevant information regarding the transgression from Line or branch administrator in order to prepare notification of hearing.
• Send notification of hearing to branch HR administrator and Line.
• Load outcome on the HR system.
• Follow up on existing and future cases which have been escalated to CCMA/DRC and liaise with labour broker regarding dates.
• On receipt of outcomes of hearings, Line Manager to ensure it is communicated and Payroll who will take appropriate payroll action.

Ensure timeous and accurate completion of month end reports.

• Monthly completion of HR reports.
• Where necessary oversee and assist with compilation of ad hoc reports. 
• Conduct audits on employee files and general information on an ad hoc basis.

Ad hoc functions.

• Update and create job titles and codes and ensure the correct skill level is linked to the job title.

Job Requirements:

• 3+ years in HR administration.
• Motor industry – preferable.
• Matric.
• Microsoft (all suites) – Intermediate

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MAIN RESPONSIBILITIES:

Profit increase through effective HR Management

• Day-to day management of HR functions within allocated branches, to ensure branch satisfaction with HR services.
• Ensure ongoing staff counselling.
• New staff during probation period – encourage management to conduct sessions with new starters monthly to establish good fit for role.
• Ongoing counselling with staff not reaching targets – Sales, production targets and CSI scores. 
• Ensure suitable fit of newly placed staff to ensure maximised profit return.
• Ensure IR matters are handled correctly to minimise settlement/award costs at CCMA/DRC forums.
• Assist companies in portfolio with budgets and forecasts to control monthly salary expenditure.

Performance Management

• Ensure performance goals signed off for all employees on Administration and Management levels in portfolio, ratings to be provided where requested.
• Ensure performance management deadlines for 2022 is reached, and scores collated for year-end reviews.
• Effective management of subordinates – efficient delegation of duties, mentor junior staff, succession plan of staff in team.

Compliance and Legislation

• Ensure adherence to MIBCO / BCEA / PSIRA legislations in branches in portfolio.
• Ensure compliance to labour legislation in providing advice to Management, to minimise risk to company.
• All employees in portfolio to have updated contracts and signed policies on file, regular audits to be conducted.
• Ensure policy file is distributed to all allocated branches and all staff acknowledge Company policies.
• Ensure regular visits to branches in portfolio and sufficient interaction with staff on all levels.
• Ensure correct charges are being used in preparing charge sheets and warnings to minimise risk to company.
• Build sustainable relationships with Senior Management in allocated branches (Operation Directors, Financial Managers, CEO, COO, etc).

Training and Development

• Actively promote training in branches on all levels.
• Training for HR Administrators in allocated areas – ensure training is provided to them on an ongoing basis, relevant to their roles and required knowledge.

Employment Equity

• Ensure all entities in portfolio are compliant in terms of EE.
• Committees are in place.
• Quarterly meetings take place.
• Updated EE file is kept at branches.
• Training is being arranged as and when required.

Recruitment

• Mentor and train recruitment administrator to ensure she is efficient and knowledgeable in process.
• Ensure SLAs are signed with all agencies, and that recruitment cost is kept minimal, only use agencies for specialised/skilled positions.
• Ensure recruitment portal is used and maintained -
• Adverts with relevant job specs are posted.
• Adverts on portal is updated and removed as required.
• Fully utilise system by screening and selecting suitably qualified candidates.
• Make use of alternative recruitment portals as and when required to maximise applications received – such as LinkedIn and Indeed.
• Ensure company’s recruitment policy is always followed

Performance management of HR staff

• Discipline and take corrective action according to Company procedures.
• Ensure all leave forms are approved.
• Conduct recorded performance discussions as required.

Requirements :

• 5 years + HR management experience in a medium sized organisation, working with multiple companies
• Comprehensive knowledge of MIBCO main agreement
• Comprehensive knowledge of LRA and BCEA legislations
• VIP Payroll experience
• Clocking system (ERS Biometrics) knowledge
• Microsoft (all suites) – Advanced
• Relevant payroll system
• Senior Certificate (Grade 12)
• Driver’s license
• Own vehicle
• Tertiary qualification such as BCom degree

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Job Functions:

Repairing the vehicle's mechanical components, diagnosing problems with cars and performing maintenance work on them as well.

Job Responsibilities:

Ensure that the appropriate decision is made regarding parts and repairs

• Receive job cards and check the parts for ordering and confirm repairs.
• Follow up with buyers to confirm that the parts ordered are correct and arrive timeously.
• Add additional to the job card if required.

Ensure that necessary tyres and rims are ordered and associated administration is completed

• Check job cards for quotes on rim repairs or replacement of existing rims daily.
• Check job cards for quotes on new tyres daily.
• Complete order book and liaise with dealers to collect orders for rims and tyres.
• Check quality of rim repairs and return to dealer if not repaired to standard.
• Sign receipt of orders.

Ensure that all vehicles are repaired to standard on completion of job

• Check that all parts are fitted correctly and in working order.
• Sign off job cards on completion of inspection.
• Ensure wheel alignment is carried out on completed repairs.
• Test drive vehicles to ensure it meets the required standard.
• Sign off job card that vehicle is safe to be driven.

Job Requirements:

• 5 Years mechanic experience
• Motor industry knowledge
• TMS knowledge
• Matric

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Job Functions:

Achievement of production targets

• Ensure achievement of daily and weekly targets.
• Containing of workshop loss between departments.

Ensure the highest quality of workmanship on each job

• Ensure that all vehicles are panel beaten to Group standards and requirements.
• Jointly signing off job cards with line manager.
• On receipt of vehicle from stripping ensure that all work on the job card has been done and signed off.
• Ensure that all gaps and alignment of panels has been done.
• Ensure First time right score above 95%.
• Ensure that checklist is completed and signed off.

Job Requirements:

• Matric .
• A Card.
• Motor industry experience.
• 4 Years experience .

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Job Description

• The successful incumbent will be responsible for managing and reporting of financial information for the organisation. 

Responsibilities

• Ensure daily target reports and cashflow reports are done, timeously and accurately.
• Reconciling bank recons monthly
• Ensure the importing of bank into Acumatica daily
• Ensuring cashbook capturing done regularly accurately by cashbook clerk
• Maintaining balance sheet recons monthly
• Ensure updating and maintain fixed asset register
• Ensure the uploading and processing COD suppliers on salesforce
• Ensure the uploading creditors on salesforce
• Analyzing and clearing debit balances - centralized function at head office level
• Mange internal transfers between branches
• Run month-end reports from TMS

Behavioural Competencies

• Discretion and trustworthiness: you will often be party of confidential information
• Flexibility and adaptability
• Good oral and written communication skills
• Organizational skills and the ability to multitask
• The ability to be proactive and take the initiative
• Tact and diplomacy
• Communication skills
• Time management
• Accuracy and attention to detail
• Administrative skills
• Confidence
• Good team working skills

Requirements

• Senior Certificate (Grade 12)
• Finance / Accounting qualification
• 5-8 Years experience 
• Own car
• Driver’s license
• Microsoft Excel – Advanced
• Motor industry experience will be advantageous
• Experience on Salesforce will be advantageous
• Accounting system knowledge

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Job Functions:

• Managing collections and ensuring that collections targets are met. Managing age analysis, claim numbers and stages within acceptable Group Standards.

Job Responsibilities:

.Ensure the achievement of monthly collect ions targets.

• Adhere to monthly target forecasted and calculated according to Group Standards.
• Ensure collections targets are met monthly and debtors ageing is within accepted parameters including stages.
• Ensure Bordereaux statements are accurate as well as invoices are sent out timeously.
• Ensure outstanding items on the debtor’s recon are minimal as well as stages.
• Optimize cash flows.
• Liaise with all departments to ensure timeous posting.
• Ensure salesforce are captured accurately and timeously.

Manage and control costs to achieve/exceed budget.

• Ensure that credit notes and losses to FAM are minimised.
• Analysed discrepancies and irregularities and ensure that it is rectified.
• Check all credit notes passed onto AP and AR before approval/decline and ensure effective communication of these adjustments to the creditors team.
• Justify reasons for not keeping to SLA to ensure bad debt is minimised until clean-up is completed.

Establish internal controls to deliver efficient processes and systems.

• Maintain debtor’s client data base, opening new clients, setting up AR business partners, blocking inactive accounts.
• Monitor and drive outstanding Stage 3claim numbers daily to meet acceptable rollover target and client SLA.
• Escalate  operational queries n stage to operations to be investigated and finalised.

Prepare and complete financial budgets, information, and reporting.

• Prepare daily comprehensive stage reports as well as daily posted reports.
• Provide weekly cash flow projections forecast.
• Identify problems, notify management and resolve.
• Provide ad hoc information and reporting to Debtors Manage as and when required.

Ensure internal and Group governance and compliance standards are met at all times.

• Stay updated on industry and legislative changes.
• Ensure high quality invoicing and collection procedures are adhered to.
• Ensure all team members follow accounting principles.

Management of Dreamtec relationship

• Liaise with the designated person in First Assist on ant Dreamtec amendments, queries and errors.

Training, coaching, and knowledge sharing to staff.

• Continuously identify areas of training needs and upskilling staff.
• Provide the necessary coaching and knowledge sharing to staff where required.
• Encourage co-working and motivate staff.
• Drive performance management and conduct regular performance appraisals!

Requirements

Job Requirements:

• 5 Years Debtors Experience
• 2 Years Supervisory Experience
• National Diploma
• Microsoft (all suite) – advanced
• Accumatica, Dreamtec and Salesforce

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Job Functions:

To ensure the sales division team is managed efficiently and according to Company standards to deliver optimal results for clients, dealers and Weelee through continued improvement and proactive qualitative actions.

Job Responsibilities:

• Achieve monthly set profit target.
• Ensure set closing ratios are met to ensure optimal performance.
• Ensure daily targets are met.
• Ensure all vehicles are loaded on auction.
• Ensure work is allocated to employees.
• Ensure client accepts offer of vehicles.
• Ensure communication is made with dealership on worthy cars.
• Identify opportunities, recommend and implement improvements to existing processes and systems

Ensure optimal use of Salesforce through:

• Personalised “Intelligence calls” to clients regarding vehicles which may be appealing to them contact clients personally to ensure they are attending the live auctions.
• Manage dealer registration process in all areas to ensure that correct processes are followed.
• Sell wholesale stock to dealers that have purchased similar vehicles previously.
• Ensure you provide after sales support.
• Ensure cost of vehicles complies with the condition of the vehicles.

Ensure an updated report is provided at monthly meetings, including:

• Calls successfully made.
• Issue resolution.
• Achievement of call centre targets.
• Obtain and report on Sales feedback daily.
• Respond to customers within company standard TAT (24 hours) on all platforms.
• Ensure dealer / client complaints and queries are handled professionally and always with a view to a mutually satisfying outcome.
• Required to avail yourself to fulfil the needs of the Company as and when required – during and after working hours.

Requirements

Job Requirements:

• 1-2 year Sales experience.
• Client Service experience.
• Worked in call centre environment.
• Own transport.
• Salesforce experience.
• Flexi hours.
• Used car sales.
• Motor industry. 

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Main Job Functions

• Tracking and analysing the performance of advertising campaigns, managing the marketing budget and ensuring that all marketing material is in line with brand identity.
• Establish positioning, identify target audiences, and develop marketing plans with specific objectives across the different divisions within the Bluespec Holdings (Pty) Ltd group of companies.
• Lead the execution of marketing programmes from start to finish, leveraging internal support and driving collaboration.
• Analyse customer insights, consumer trends, market analysis, and marketing best practices to build successful strategies.
• Create, maintain, and conduct analytics reporting in order to extract key insights for future campaign developments and go-to-market strategies, complete with formal proposals and recommendations on tactics.
• Working in partnership with the ad agencies, develop creative briefs and guide creative direction to meet objectives for all advertising platforms.
• Gather customer and market insights to inform outreach strategies, increase customer conversions, and generate more qualified leads.
• Identify effectiveness and impact of current marketing initiatives with tracking and analysis.
• Produce valuable and engaging content for the company website that attracts and converts specified target groups.
• Build strategic relationships and partner with key industry players, agencies, and vendors.
• Measure and report on the performance of marketing operations, gain insight and assess against goals; and
• Analyse customer behaviour and adjust advertising operations; accordingly,

EXPERIENCE, NON-NEGOTIABLES AND QUALIFICATIONS REQUIRED:

• 5 – 7 years marketing experience.
• Minimum 3 years BCom Marketing degree/ formal tertiary qualification is a must.
• Honours in brand Management is beneficial.
• Strategic planner.
• Community Management (Hello Peter and social media).
• Customer service experience is a must.
• Experience interacting on an executive level.
• Very well presented and professional individual.
• Excellent interpersonal skills and relationship building skills.
• Excellent communication skills both verbal and written.
• High level of integrity.
• Must be able to work under pressure and multitask.
• Strong problem solving skills.
• Must be able to proactively resolve issues / concerns; and

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Job Description

• Directly dealing with insurance assessors, logging additional damage with the insurance assessors and getting them authorised.

Job Responsibilities
Estimate quotations on damaged vehicles.

• Ensure visual inspection of damaged vehicle on arrival, in presence of customer or assessor.
• Conduct/Provide basic estimation on damaged vehicle.
• Assess vehicle damage in conjunction with insurance assessor.
• Check vehicle for any additional upsells.
• Establish accurate vehicle damage costs using Audatex.
• Ensure that you follow up with clients.
• Send quote to insurer and client within company standard.

Submit quotations completed quotes to relevant parties

• Submit repair quote to Insurer within prescribed timelines.
• Inform customer of quoting process throughout via ASC/Capacity Planner.
• Ensure internal repair quotation is approved by ARC Manager and Insurer.
• Submit approved repair quotation to conversions clerk.

Costing enquiries in excess of approved quotation

• Establish reason for excess of approved repair work.
• Liaise with Insurer on reason, cost and status of excess repair work.
• Ensure customer is informed of additional work done on vehicle via CRM/Foreman Assist in sourcing available parts within scope.

Requirements

Customer service.

• 2 years Insurance/ Estimating in the motor industry.
• Matric.
• Microsoft (all suites).
• intermediate Abuntex TMS On line insurance systems (net assess, outsurance etc.)

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MAIN RESPONSIBILITIES:

• Ensure timeous and accurate completion of all administration.
• Obtain quality information of new employees from the branch HR administrator and ensuring the HR administrator at the branch has loaded the employee on the clocking machine.
• Completion of all New starter administration in line with HR Standards
• Complete relevant checks on prospective employees
• Completion of all General Administration done accurately
• Regular maintenance of probation reviews – ensuring it is done within the branches.

Provide support and assistance with the Disciplinary and Grievance Procedure

• Schedule meetings with labour consultant to chair disciplinary enquiries.
• Obtain relevant information regarding the transgression from Line or branch administrator in order to prepare notification of hearing.
• Send notification of hearing to branch HR administrator, Line and HO HR administrator.
• On receipt of outcomes of hearings, Line Manager to ensure it is communicated to Payroll who will take appropriate payroll action.
• Guide management and provide assistance with disciplinary issues such as warnings, counselling sessions, grievances, etc.
• The attendance of CCMA/DRC cases

Ensure timeous and accurate completion of month end reports.

• Monthly completion of HR reports
• Where necessary oversee and assist with compilation of ad hoc reports. 

Ad hoc functions

• Update and create job titles and codes and ensure the correct skill level is linked to the job title.
• Assist with any health and safety requirements.
• Ensure that leave scheduling is done at the branches.
• Conduct audits on employee files and general information on an ad hoc basis.
• Assist branch with staffing requirements to maximise efficiency in order to avoid the branch being over staffed.
• Getting job profiling signed at branch level.

Relationship building with Key Stakeholders

• The development and maintenance of fundamental relationships with stakeholders at branch level – Ability for branches to keep you fully up to date with all HR related matters.
• Focus on communication and guidance which instils adherence to group standard.

Ensuring Compliance internally and at branch level.

• Guide and ensure that the minimum annual increases are in line with legislation.
• Oversee adherence to relative legislative Act/agreement – MIBCO, PSIRA, BCEA, EE.
• Ensure EE meetings are being conducted and the file is maintained at each branch.
• Consistently working on improving branches adherence to HR and Payroll deadlines.
• Completing of all duties in line with the HR - Standard Operating Manual.
• Cost control cognizance and not simply accepting at face value the authorisation to employ replacement notification. 

Requirements

Critical experience: 

• 5+ years in HR administration.
• Industrial relations exposure.
• Motor industry would be ideal.
• HR degree.