Departmental Administrator B - Department of Economics at University of Pretoria/Universiteit van Pretoria

RESPONSIBILITIES:

The incumbents will be responsible for delivering an effective and comprehensive administrative service to the Head of Department and staff members in the Department of Economics, including:

• General administration and support to the Head of Department;
• Teaching and learning administration;
• Administrative support to the staff and students;
• Administrative support for the undergraduates and Postgraduate programmes;
• Financial administration.

MINIMUM REQUIREMENTS:

• Relevant 3 years’ National Diploma with at least 2 years’ experience that includes office administration, secretarial and financial experience, OR
• Matric and 4 years’ experience that includes office administration, secretarial and financial experience; and
• Certificate or experience in the use of MS Word, Excel and PowerPoint as well as the use of internet and e-mail.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Ability to work under pressure without compromising detail and accuracy;
• Ability to prioritise work independently and handle simultaneous assignments with success and accuracy;
• Appropriate professional communication and language skills, both written and verbal; 
• Strong display of customer service acumen;
• Ability to work with numbers and formula in Excel;
• Ability and sophistication needed to interact with internal and external stakeholders;
• Ability to effectively function in a group;
• Good administrative skills;
• Ability to handle confidential information.

ADDED ADVANTAGES AND PREFERENCES:

• A relevant Bachelor’s Degree;
• Advanced proficiency in MS Office: Word, Excel, PowerPoint and Access;
• Experience in administering undergraduates and/or postgraduate programmes;
• Knowledge of a blended learning environment including online support (ClickUP);
• Basic Knowledge of the PeopleSoft system;
• Experience in managing the logistical arrangements for events;
• Experience in a higher education environment.